Case Assistant

Stoel-Rives-LLP; Seattle (WA); Hybrid; USD 51,000 - 86,000; Full time

Benefits offered by this job

Remote work options

Annual discretionary bonus

Paid family & medical leave

Generous PTO

Health, dental, vision insurance

Life and disability insurance

401(k) retirement plan

Transportation/parking subsidy

Job summary

Stoel Rives LLP in Seattle is seeking a Case Assistant to support paralegals and attorneys on a variety of billable projects. You will assemble and organize documents, create indices, and prepare exhibits, timelines, and floor plans, with attention to detail.

This hybrid, non-exempt role requires a high school diploma (college degree preferred) and at least 1 year in a law firm. Proficiency in MS Office, 40 wpm typing, and familiarity with Westlaw/Lexis are expected; strong communication is

Qualifications

• High school diploma or equivalent required.
• College degree preferred.
• At least 1 year of experience in a law firm environment.

Responsibilities

• Document assembly and organization (photocopying, binding, indexing).
• Create, design, and maintain spreadsheets and indices.
• Prepare exhibits (timelines, floor plans, flow charts).
• Timekeeping and time sheets.
• Assist with trial support and travel to out-of-town matters.

Skills

Typing 40 wpm

Microsoft Office

Adobe Acrobat

Westlaw

Lexis

Communication skills

Attention to detail

Education

High school diploma or equivalent

College degree preferred

Tools

Westlaw

Lexis

Microsoft Office

Adobe Acrobat

Job description

Stoel Rives LLP has an immediate opening for a Case Assistant in our Seattle office. Case Assistants provide support on a variety of billable projects or tasks. Individuals hired are required to perform any or all listed essential job functions depending upon the work requirements of the day. Case Assistants report to the Project Services Supervisor.ESSENTIAL FUNCTIONS/RESPONSIBILITIESDocument Assembly/OrganizationPhotocopy, organize, bind, number-stamp, and box documents for deliveryLocate specific documents, prepare indices, and review documents for closings, storage, and destructionCase Assistants organize information and aid paralegals and attorneys by producing accurate, timely, complete, and thorough work productComputer-Based ProjectsCreate, design, and maintain spreadsheets to track various types of informationCreate and update indicesCreate exhibits using graphics, including, but not limited to, timelines, floor plans and flow charts.Messenger/Delivery AssignmentsDeliver and obtain documents within and outside of the officeFile documents in various courtsObtain signatures and notarize documents within and outside of officeParalegal Work OverflowDocument review within office, at client office or at opposing counsel’s officeAssist with management of document-intensive casesInteract with government agencies to obtain informationConduct legal and non-legal research and summarize findings by memorandum or reportAttend both in-town and out-of-town trialsOther tasks as assignedOut‑of‑Town Trial SupportRepresentative tasks include setting up and organizing mini offices out of town to support document production and carry out other support requirements for trial and interacting with witnesses, clients, and opposing counsel in support of trial activities.eDiscoveryData entryDocument analysisQuality control of case databasesPrint data in organized formatTimekeeping/Time SheetsResponsible for entering time daily, adhering to timekeeping rules, and turning in a time sheet to Project Services Supervisor twice per monthTeamworkPrioritize work, handle sensitive information, and maintain requisite interaction with clients, attorneys, paralegals, and other staffOther duties as assigned.ESSENTIAL CAPABILITIESKeep personally identifiable information, personal health information and attorney/client privileged information confidential; comply with Firm policies and ethics rules; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; strong team-player; prompt, regular, and predictable attendance; strong organizational, grammar, and proofreading skills; pay attention to detail; outstanding interpersonal and client service skills; clear, effective, and professional verbal and written communication skills; proficiency and fluent in reading, writing, and verbal communication in EnglishTechnical KnowledgeMust be able to type a minimum of 40 wpm with minimal errors. Must be proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and Adobe Acrobat. Must be capable of learning (and may be required to have working knowledge of) on‑line research programs such as Westlaw and Lexis. Must be familiar with operation of office equipment, including personal computer, printer, photocopier, and telephone.Physical and Mental CapabilitiesOperate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use Firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. May be required to possess valid driver’s license, have a good driving record, and drive personal vehicle to accomplish work assignments. Must be capable of delivering and obtaining documents from downtown offices and court buildings. May be required to travel out of town and/or out of state to accomplish work assignments.EDUCATION & EXPERIENCEHigh school diploma or equivalent required. College degree preferred. At least 1 year of experience in a law firm environment required.NORMAL WORK HOURSThis is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday. Working overtime and on holidays may be required and may be on short notice.How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!The pay range for this position is $51,000 - $86,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.No recruiters.