Case Assistant

Jobtailor; Fresno (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor in Fresno, CA seeks a detail-oriented paralegal/administrative assistant to file correspondence, index pleadings, communicate with clients, courts and vendors, and manage documents in iManage.

The role supports trial preparation, handles mail routing, and requires collaboration in a team, strong organizational and communication skills, and proficiency with Excel, FileSite, PowerPoint, Milana, and e-filing.

Qualifications

• At least 1 year of experience.
• Bachelor’s degree in a related field.
• Strong organizational and communication skills.
• Ability to work in a team environment.
• Computer skills, particularly experience with Excel, Microsoft Office, FileSite, and iManage.
• Ability to work independently.
• Excellent verbal and written communication.
• Strong analytical and organizational skills.
• Close attention to detail.
• Comfortable multi-tasking in a team-structured setting.
• Knowledge of PowerPoint, Milana and trial presentation software is a plus.
• Knowledge of court rules, calendaring, e-filing, and filing procedures is a plus.
• Cover letter and resume required.

Responsibilities

• File correspondence, pleadings, and other documents.
• Index pleadings and other documents.
• Communicate with clients, the courts, other counsel, and vendors.
• Retrieve files.
• Scan documents into the iManage system and forward them to attorneys and paralegals.
• Assist with preparation for trial, arbitration, and mediation.
• Distribute all incoming mail/FedEx.
• Ensure all outgoing mail is routed in a timely manner.

Skills

Document Management

IManage Proficiency

Microsoft Office Expertise

Organizational Skills

Communication Skills

Education

Bachelor’s degree in a related field

Tools

Excel

FileSite

PowerPoint

Milana

Trial Presentation Software

Job description

• File correspondence, pleadings, and other documents
• Index pleadings and other documents
• Communicate with clients, the courts, other counsel, and vendors
• Retrieve files
• Scan documents into the iManage system and forward them to attorneys and paralegals
• Assist with preparation for trial, arbitration, and mediation
• Distribute all incoming mail/FedEx
• Ensure all outgoing mail is routed in a timely manner

Requirements

• At least 1 year of experience
• Bachelor’s degree in a related field
• Strong organizational and communication skills
• Ability to work in a team environment
• Computer skills, particularly experience with Excel, Microsoft Office, FileSite, and iManage
• Ability to work independently
• Excellent verbal and written communication
• Strong analytical and organizational skills
• Close attention to detail
• Comfortable multi-tasking in a team-structured setting
• Knowledge of PowerPoint, Milana and trial presentation software is a plus
• Knowledge of court rules, calendaring, e-filing, and filing procedures is a plus
• Cover letter and resume required

Core Competencies

Demonstrates strong organizational and communication skills while effectively managing correspondence, pleadings, and documents in a legal environment. Proficient in using tools like iManage and Microsoft Office to support trial preparation and document management.

Highest-signal resume keywords

• Document Management
• IManage Proficiency
• Microsoft Office Expertise
• Organizational Skills
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Document Indexing
• E-Filing Knowledge
• Trial Preparation Assistance
• File Retrieval
• Attention to Detail

Soft Skills

• Team Collaboration
• Analytical Skills
• Multi-Tasking
• Independent Work

Industry Keywords

• Court Rules
• Calendaring
• Filing Procedures
• Legal Correspondence
• Pleadings Management

Tools & Technologies

• Excel
• FileSite
• PowerPoint
• Milana
• Trial Presentation Software