Litigation Practice Coordinator

Jobtailor; California (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking a seasoned Litigation Support professional to coordinate trial logistics, budgets, staffing, and e-billing across multiple teams. The role emphasizes trial concierge services, vendor management, and cross-functional collaboration in a busy law firm environment.

The candidate will organize travel, venues, and war rooms, while evaluating tools to boost efficiency. Strong communication and independent work are essential for success in this fast-paced setting.

Qualifications

• Bachelor's degree or equivalent combination of experience and education.
• Minimum of five (5) years in a law firm with a focus on litigation.
• Minimum of five (5) years in trial support, preferably as a paralegal.
• Experience managing trial needs preferred.
• Strong knowledge of litigation processes and staffing for large-scale trials.

Responsibilities

• Support strategic and tactical initiatives advancing business goals and day-to-day litigation operations.
• Facilitate and oversee litigation budgets, staffing, utilization, and e-billing requirements.
• Support overall litigation strategy for designated litigation teams.
• Provide trial concierge services, including hotel organization, contract review, war-room setup, vendor contacts, litigation research, and business development.
• Evaluate litigation tools and handle basic administrative responsibilities.
• Partner with Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care departments.
• Oversee trial team billing, disbursements, and payments and resolve WIP and AR issues.
• Assist designated litigation teams with initiatives and workflow.
• Identify, assess, and implement technology and innovation concepts to improve efficiency and service models.
• Support the Senior Litigation Manager, Practice Directors, and Practice Management team on special projects.
• Arrange trial team travel, including flights, ground transportation, and hotels.
• Organize catering services and maintain records of arrangements and expenses.
• Liaise with external vendors and resolve logistical challenges during trials.
• Collaborate with the eMerge team to set up trial technology and equipment.

Skills

Litigation Support

Trial Management

Budget Oversight

Microsoft Office Suite

Organizational Skills

Education

Bachelor's Degree

Tools

Trial Technology

E-Billing Software

Administrative Software

Job description

• Support strategic and tactical initiatives advancing business goals and day-to-day litigation operations
• Facilitate and oversee litigation budgets, staffing, utilization, and e-billing requirements
• Support overall litigation strategy for designated litigation teams
• Provide trial concierge services, including hotel organization, contract review, war-room setup, vendor contacts, litigation research, and business development
• Evaluate litigation tools and handle basic administrative responsibilities
• Partner with Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care departments
• Oversee trial team billing, disbursements, and payments and resolve WIP and AR issues
• Assist designated litigation teams with initiatives and workflow
• Identify, assess, and implement technology and innovation concepts to improve efficiency and service models
• Support the Senior Litigation Manager, Practice Directors, and Practice Management team on special projects
• Arrange trial team travel, including flights, ground transportation, and hotels
• Organize catering services and maintain records of arrangements and expenses
• Liaise with external vendors and resolve logistical challenges during trials
• Collaborate with the eMerge team to set up trial technology and equipment

Requirements

• Bachelor's Degree or any combination of experience and education that demonstrates the ability to perform the essential functions of the job
• Minimum of five (5) years of experience working in a law firm, with a focus on litigation
• Minimum of five (5) years of experience in trial support, preferably as a paralegal
• Experience managing trial needs preferred
• Sound knowledge of litigation processes and staffing requirements of large-scale litigation
• Ability to exercise tact and discretion involving sensitive and confidential matters
• Ability to work independently and collaboratively across administrative departments and practice groups in all offices
• Ability to manage multiple partnerships with attorneys and non-attorneys simultaneously
• Strong organizational skills and excellent attention to detail under pressure
• Clear and effective oral and written communication skills
• In-depth understanding of Microsoft Office suite preferred and ability to quickly learn additional software solutions

Core Competencies

Demonstrates expertise in litigation support, including trial management, budget oversight, and collaboration with cross-functional teams. Proficient in managing trial logistics, vendor relations, and utilizing technology to enhance operational efficiency.

Highest-signal resume keywords

• Litigation Support
• Trial Management
• Budget Oversight
• Microsoft Office Suite
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Litigation Processes
• Trial Support
• E-Billing Requirements
• Vendor Management
• Technology Implementation

Soft Skills

• Communication Skills
• Attention to Detail
• Tact and Discretion
• Collaboration
• Independent Work

Industry Keywords

• Law Firm
• Litigation Operations
• Trial Concierge Services
• Legal Talent
• Client Care

Tools & Technologies

• Trial Technology
• E-Billing Software
• Administrative Software