Legal Practice Assistant

Jobtailor

Seattle (WA)

On-site

USD 65,000 - 90,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Jobtailor seeks an experienced legal administrative professional in Seattle to support a litigation practice. You will prepare, file, and manage documents; assist with e-filing and docketing; handle billing workflows and client communications.

The role requires strong proofreading, document processing, and project management skills, plus proficiency in Word and Outlook. A high school diploma is required; this position offers a collaborative environment and growth opportunities.

Qualifications

Minimum 5 years of recent litigation experience.
State and Federal e-filing experience.
Experience with litigation procedures and processes.
Calendaring and docketing experience.
Document management system experience preferred.
Redlining experience preferred.
Proficiency with Microsoft Word and Outlook.

Responsibilities

Prepare and maintain client and office files in electronic and paper form.
Prepare documents and manage duplication, printing, mailing and merging.
Proofread all work for content and context.
Coordinate travel arrangements and expense reporting.
Assist Billing with billing questions and final statements; monitor electronic billing.
Communicate with clients by phone or email; schedule meetings and conferences.
Provide general support across practice areas and document processing.

Skills

Litigation experience

Document processing

Project management

Scheduling coordination

Client interaction

Team support

Proofreading

Overtime flexibility

Verbal communication

Written communication

Expense reporting

Billing problem resolution

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Document Management System

Job description

Preparation of documents
Efficient workflow which includes the duplication, printing, mailing and merging of documents
Proofreading of all work for both content and context
Preparing and maintaining client and office files both in electronic and paper filing systems
Preparation and submission of new client and/or new matter forms
Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations
Preparing and submitting expense reports and check requests
Working with the Billing department to resolve billing problems and efficiently process final billing statements
Working with clients’ electronic billing systems and monitoring billing processes
Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences
Strong document processing skills
Strong project management skills
Willingness and ability to support other practice areas within the firm

Requirements

Minimum 5 years recent litigation experience
State and Federal e-filing experience
Experience with litigation procedures and processes
Calendaring and docketing experience
Experience with the use of a document management system is preferred
Redlining experience is preferred
Proficiency with Microsoft applications with advanced level in Word and Outlook
Outstanding written and verbal communications; ability to professionally interact with clients, attorneys, and staff is required
Ability to work overtime is required
High school diploma or its equivalent required

Core Competencies

Demonstrates strong document processing and project management skills, with extensive experience in litigation procedures and e-filing. Proficient in Microsoft Word and Outlook, with a focus on effective communication and client interaction.

Highest-signal resume keywords