Case Administrator - CL 25

United States District Court - Middle District of Florida; Tampa (FL); On-site; USD 49,000 - 80,000; Full time

Job summary

The United States District Court - Middle District of Florida in Tampa seeks a dedicated Case Administrator to support filings, docketing, and case management. The role emphasizes accuracy, organization, and professional communication with judges, attorneys, and the public.

The position requires at least three years of legal administrative experience, a high school diploma, and proficiency with CM/ECF, Microsoft Word, and Adobe Acrobat. Starting salary follows federal pay scales.

Qualifications

• High school graduate or equivalent with at least three years of legal administrative experience.
• Experience applying clerical procedures and legal terminology; strong attention to detail.
• Experience with CM/ECF is highly desirable but not required; proficiency in Word and Acrobat preferred.

Responsibilities

• Review and process filings to ensure compliance with rules and court requirements.
• Verify attorney eligibility to practice before the Court; maintain case file integrity.
• Docket entries in the Court's electronic filing system and notify chambers and staff of emergencies.
• Prepare and distribute notices, judgments, and orders; respond to inquiries from judges, chambers staff, attorneys, and the public.
• Open and close civil and criminal cases; perform finance duties, process mail, assist with intake operations, and archive records.

Skills

Interpersonal skills

Analytical skills

Computer skills

Attention to detail

Education

High school diploma or equivalent

Tools

CM/ECF

Microsoft Word

Adobe Acrobat

Job description

The Middle District of Florida is seeking a highly motivated, full-time Case Administrator to support the Court's mission of providing fair and impartial justice to all. The ideal candidate will demonstrate strong interpersonal, analytical, and computer skills; a commitment to excellence; resilience; and the ability to work effectively in a fast-paced environment. This position is located in the Tampa Division.

The Case Administrator is responsible for reviewing and processing filings to ensure compliance with applicable rules and court requirements; verifying attorney eligibility to practice before the Court; maintaining the integrity of case files by monitoring proper access to records; docketing summary entries of documents and proceedings in the Court's electronic filing system, performing quality control to ensure image accuracy and proper document linkage, promptly notifying chambers and Clerk's Office staff of emergency filings; preparing and distributing notices, judgments, and orders to appropriate parties; responding to inquiries from judges, chambers staff, attorneys, and the public both in person and by telephone; and opening and closing civil and criminal cases. Other responsibilities include performing finance duties, processing mail, assisting with intake operations, and archive/records management.

Applicants must be a high school graduate or equivalent and have at least three (3) years of progressively responsible legal administrative work experience. Qualifying experience should include the regular application of clerical procedures, use of specialized legal terminology, keyboard skills, and the demonstrated ability to understand and apply rules, regulations, directives, or laws. This is a fast-paced position requiring a high level of accuracy and attention to detail, strong organizational and communication skills, and a professional demeanor. Experience with CM/ECF is highly desirable but not required. Proficiency with Microsoft Word and Adobe Acrobat is preferred.

• CL 25 $49,361 - $80,265
• $49,361 - $61,722 New federal employees*
• $49,361 - $80,265 Current or former federal employees*

*Starting salary adjustments prioritize prior federal service, with some recognition of relevant work experience and prior salary history. Applicants with prior federal court experience may be eligible for a starting salary above the minimum.

THE UNITED STATES GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER

Applicants must be U.S. citizens or eligible to work in the United States.

Employees must use Electronic Fund Transfer (EFT) for payroll deposit.

The selected candidate will be subject to a background check as a condition of employment.