Case Administrator

United States Courts; Springfield (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Federal benefits

Job summary

United States Courts in Springfield, IL seeks a motivated Case Administrator to support the clerk’s office and chambers in a fast-paced environment. The role involves filing, docketing, payments, public inquiries, and basic court operations.

Responsibilities include handling case records, processing mail and emails, assisting jurors and witnesses, and providing back-up courtroom support as required. A high school diploma with relevant experience is required.

Qualifications

• High school graduation or equivalent with one year of specialized clerical experience at CL 23 or equivalent.
• Hands-on clerical/administrative experience in legal, financial, or related settings.
• Education beyond high school cannot substitute for specialized experience for this role.

Responsibilities

• Sort, classify, and file case records and monitor access to records.
• Process payments, issue receipts, and balance cash drawer daily.
• Scan, copy, mail, and process incoming documents.
• Answer calls, assist the public with basic information and computerized databases.
• Prepare case files and docket initial opening events.
• Support jurors during trials and assist in naturalization ceremonies.
• Perform back-up courtroom deputy duties as needed.

Skills

Attention to detail

Teamwork

Communication

Customer service

Education

High school diploma or equivalent

Tools

Office software

Case management systems

Job description

Overview of the Position The U.S. District Court for the Central District of Illinois is accepting applications for Case Administrator, reporting directly to the Divisional Manager, in Springfield, IL. We are seeking a highly motivated and energetic individual to join our team in supporting the clerk’s office and chambers. This position is very fast paced with multiple duties and responsibilities.

• Sort, classify and file case records and monitor proper access to records. Perform quality control on attorney-docketed entries. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements.
• Inform filers of required fees. Receive payments and issue receipts. Secure funds in cash register and balance cash drawer at the end of the day. Process credit card payments.
• Scan, copy, file, pick-up, sort and process incoming mail.
• Answer and route incoming calls. Operate a variety of office equipment. Assist the public in the use of computerized databases. Provide basic case information to the public, bar and court.
• Prepare case files and docket initial opening of events
• Receive and stamp incoming documents. Process emails from electronic filers.
• Assist and provide support for jurors during trials
• Provide support and preparation for Naturalization ceremonies
• Will provide back-up courtroom deputy duties and other duties as assigned

Qualifications

• A minimum high school graduation or equivalent and one year of specialized experience equivalent to work performed at the CL 23 grade level.Specialized clerical or administrative experience commonly encountered in law firms, legal offices, financial institutions, educational facilities, social service organizations, insurance companies, real estate and title offices and corporate headquarters or human resources/payroll operations.
• Education above the high school level may not be substituted for specialized experience because administrative court support positions require hands‑on experience to be credited as specialized experience

Preferred Skills:

• Ability to work in a fast‑paced team environment with constant distractions
• Strong attention to detail
• Effectively communicate with law clerks, judges, and the public
• Some law experience and knowledge of legal terms

Employee Benefits

Federal benefits include paid vacation and sick leave, 11 paid federal holidays, participation in the Federal Employees Retirement System (FERS) and Thrift Savings Plan (TSP). Optional health, dental, vision, life, and long‑term care insurance, and health care and dependent care reimbursement accounts.

The U.S. District Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to fill the position earlier than the closing date. More than one position may be filled from this announcement, and any such action may occur without prior written notice. Participation in the interview process will be at the applicant’s own expense. The court will not pay relocation expenses. Only applicants selected for an interview will be contacted. Promotion potential will be considered without further competition.

As a condition of employment, the selected candidate must successfully complete a background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re‑investigation. Judiciary employees are required to adhere to the Code of Conduct for Judicial Employees. Applicants must be citizens of the United States or be eligible to work in the United States. Direct deposit of salary payments is mandatory.

The federal Judiciary is an Equal Employment Opportunity employer.