Special Programs Coordinator - Employer Relations and Strategic Events

University of Texas at Dallas; Richardson (TX); Hybride; USD 45 000 - 55 000; Plein temps

Avantages offerts par ce poste

Competitive Salary

Tuition Benefits

BCBS PPO Medical Insurance Options - %

AD&D Insurance

Dental & Vision Plan Options

Long and short-term disability

TRS Retirement Plan

Fertility Benefits

Paid time off

Résumé du poste

The University Career Center at UT Dallas is seeking a skilled Special Programs Coordinator to lead employer relations and recruiting event coordination, focusing on small to mid-sized employers. You will design outreach strategies, manage event logistics, and enhance the employer experience to build strong partnerships.

The ideal candidate has 3–5 years in employer relations or recruiting, a bachelor's degree, and experience with event programs and CRM platforms such as 12Twenty.

Qualifications

• Bachelor's degree in related field required.
• 3–5 years supporting programs, projects, or equivalent.
• Experience in employer relations, recruiting or business development preferred.

Responsabilités

• Plan, execute, and refine recruiting events including multi-industry career fairs.
• Coordinate Just in Time and Niche Career Fairs each semester.
• Develop outreach strategies for small and mid-sized employers.
• Serve as main liaison for employer partners from outreach to follow-up.
• Utilize 12Twenty and CRM to manage employer accounts and postings.
• Collaborate with marketing to drive awareness and attendance.
• Analyze data to inform improvements.
• Foster partnerships with campus departments and regional organizations.

Connaissances

Relationship building

Event planning

Cross-functional collaboration

Communication

Recruiting coordination

Formation

Bachelor's degree in related field

Master's degree in Business, Human Resources, Marketing, or related discipline

Outils

12Twenty

CRM software

Description du poste

Position Title

Special Programs Coordinator - Employer Relations and Strategic Events

Functional Title

Employer Relations SPC

Location

Richardson

Salary Range

$50,000 - DOQ

Pay Basis

Monthly

Position Status

Regular full-time

Job Summary

The University Career Center at UT Dallas is seeking an experienced and relationship-driven Special Programs Coordinator to lead strategic employer engagement and recruiting event coordination, with a strong focus on cultivating relationships with small to mid-sized employers. This role will design and implement outreach strategies, manage recruiting event logistics (including career fairs and industry networking events), and enhance the employer experience to ensure strong partnerships and high-impact student connections. This position supports expanding employer engagement initiatives, filling a critical operational and coordination need for career fairs, networking programs, and specialized employer events and programs. The ideal candidate brings program coordination experience in employer relations, business development, or recruiting, and excels at building and maintaining external partnerships.

Minimum Education and Experience

• Bachelor's degree in related field.
• 3-5 years experience providing support to programs or projects or equivalent combination of education and experience.

Preferred Education and Experience

• Master's degree in Business, Human Resources, Marketing, or related discipline
• Experience in employer relations, recruiting, staffing, or business development
• Proven success in managing events, programs, or projects involving external stakeholders
• Proficiency with recruiting platforms (e.g., 12Twenty) and customer relationship management (CRM) tools
• Excellent communication, organizational, and client service skills

Key Competencies

• Strong interpersonal and relationship-building abilities, especially with small and mid-sized business partners
• Exceptional organizational and time-management skills
• Professionalism and confidence in representing the university to employers
• Ability to manage multiple projects and adjust to shifting priorities
• Analytical mindset with comfort using data for planning and evaluation

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Take a lead role in planning, executing, and refining the university's recruiting events, including multi-industry career fairs, networking nights, and on-campus employer engagement.
• Manage the coordination of Just in Time and Niche Career Fairs each semester.
• Develop targeted engagement strategies for small and mid-sized employers, understanding their unique talent needs and aligning opportunities with UTD student strengths.
• Serve as the main liaison for employer partners, providing end-to-end support, from initial outreach to event follow-up and relationship management.
• Serve as the liaison to the Career Development Team to coordinate Employer Classroom Visits.
• Utilize platforms like 12Twenty and CRM systems to manage employer accounts, approve job postings, and provide guidance and technical support to recruiting partners.
• Collaborate with marketing and communications teams to develop campaigns and materials that drive awareness and attendance among employers and students.
• Collect and analyze data on employer participation, hiring outcomes, and event effectiveness to inform strategic improvements.
• Support the development of scalable engagement models and best practices tailored to small business and startup ecosystems.
• Foster partnerships with campus departments and regional organizations to identify new employer prospects and align event programming with market demand.
• Perform other duties as assigned.

Physical Demands and Working Conditions

Must be able to travel to off-campus employer sites, and attend professional development opportunities and other relevant events. Must possess the willingness and ability to work an unconventional work schedule that may include evenings and weekends.

Remote Work Notice

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

Benefits

• Competitive Salary
• Tuition Benefits
• BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
• AD&D Insurance
• Dental & Vision Plan Options
• Long and short-term disability
• TRS Retirement Plan
• Fertility Benefits
• Paid time off

About Us

UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Let us be your employer of choice! WHOOSH

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.