Career Education Administrative Secretary

Omaha Public Schools; Omaha (NE); On-site; USD 46,000 - 48,000; Full time

Job summary

Omaha Public Schools seeks a Secretary 4, Career Education to provide high-level clerical support at the Central Office in Omaha, NE. The role includes answering calls, handling invoices, budgeting basics, and coordinating calendars for the Career Education department.

The selected candidate will work in a 12-month, 8-hour day, non-exempt schedule with salary starting at $22.58/hour; salary credits may be awarded for qualifying experience and a full-time, non-exempt position is offered.

Qualifications

• High school diploma is required.
• Experience using Microsoft Office 365 including Outlook, Teams, Calendar, Word, Excel, and Publisher.
• Ability to input data and manage confidential records with attention to detail.
• Ability to work with diverse staff and maintain professional ethics.

Responsibilities

• Answer telephone calls professionally and courteously.
• Submit and track invoices for payments; process reimbursements.
• Manage department calendars, schedule meetings and reserve conference rooms.
• Prepare materials for meetings and curriculum support.
• Maintain accurate and confidential records and data; coordinate with staff.

Skills

Telephone etiquette

Invoice processing

Reimbursements

Budget reporting

Calendar management

Meeting scheduling

Records management

Data entry

Filing & organization

Multitasking

Professional ethics

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Omaha Public Schools seeks a Secretary 4, Career Education to provide high-level clerical support at the Central Office in Omaha, NE. The role includes answering calls, handling invoices, budgeting basics, and coordinating calendars for the Career Education department.

The selected candidate will work in a 12-month, 8-hour day, non-exempt schedule with salary starting at $22.58/hour; salary credits may be awarded for qualifying experience and a full-time, non-exempt position is offered.