Career Center Coordinator

Chapman University; Orange (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Chapman University’s Dodge College of Film and Media Arts Career Center seeks a Career Center Coordinator to support day-to-day operations and connect students with career resources. You will research potential employers, coordinate career events, and assist with mentorship programs while providing administrative support across the office.

Under the Career Development & Industry Relations Manager, you will manage logistics for events, maintain the employer database, and collaborate with faculty

Qualifications

• 1-2 years of related professional experience, preferably in higher education.
• Strong interpersonal and customer-service skills.
• Ability to manage multiple projects and meet deadlines.
• Excellent communication and collaboration across university stakeholders.
• Proven event planning and coordination experience.

Responsibilities

• Conduct proactive outreach to first-year and transfer students to schedule meetings.
• Maintain designated daily meeting blocks to ensure student access.
• Assist with scheduling advising appointments and connect students with staff.
• Coordinate classroom visits and prepare staff on topics and resources.
• Under Career Manager guidance, train Student Peer Advisors.
• Maintain printed career resources like resumes and interview materials.
• Support logistics for undergraduate and Dodge Next Gen mentorship programs.
• Oversee the department's internal job & internship board for students and alumni.
• Plan internal career events and workshops, including timelines and logistics.
• Coordinate employer outreach and maintain employer database with up-to-date contacts.

Skills

Customer service

Interpersonal skills

Event coordination

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Posting Details

Position Information

Position Title

Career Center Coordinator

Position Type

Regular

Job Number

SA96424

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$27.00 - $30.00

Pay Range Information

Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes intoaccount a variety of factors that are considered in makingcompensation decisions, including experience, skills, knowledge,abilities, education, licensure and certifications, and otherbusiness and organizational needs. Salary offers are determinedbased on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors. The anticipatedpay range is not a promise of a particular wage.

Job Description Summary

Under the direction of the Career Development & Industry Relations Manager, the Career Center Coordinator supports theday-to-day operations and mission of the Dodge College of Film and Media Arts Career Center by connecting incoming students withcareer resources, conducting research to support employerengagement and strategic planning, coordinating logistics forcareer development events, and providing administrative supportacross the office.

Responsibilities

Student & Career Resource Support

• Conduct proactive outreach to all first-year, and transferstudents to schedule introductory one-on-one meetings that familiarize them with Career Center resources, services, andopportunities throughout their time at Chapman.
• Maintain designated daily meeting blocks to ensure consistentstudent access. Collaborate with Academic Advisors, faculty, Career Center staff, and Communications to promote and scheduleintroductory meetings.
• Help students connect with appropriate staff and peer advisorsand navigate the advising appointment scheduling process.
• Coordinate classroom visits for designated Career Center staff,including scheduling with faculty and preparing staff on the topicsand resources to cover.
• Under the guidance of the Career Manager, coordinate thetraining and ongoing development of Student Peer Advisors, ensuringthey remain informed about key career resources.
• Maintain and update printed career resources, including résumétemplates, cover letter templates, and interview preparationmaterials, to reflect current industry standards.
• Support the Career Center with operational logistics related tothe undergraduate and graduate Dodge Next Gen mentorshipprograms.
• Oversee the maintenance of the department’s internal job &internship board for students and alumni.

Career Initiative Coordination

• Support the planning and coordination of internal careerevents, including Info Sessions, Alumni Drop-bys, and other guestspeaking opportunities. Coordinate refreshments, day-of setup, andstudent worker assignments.
• Assist with coordinating workshop guest speaker contracts underthe guidance of career leadership.
• Research employers, guilds and unions, nonprofit organizations,fellowships, and training programs relevant to Dodge’s academicprograms. Track findings and conduct outreach as assigned.
• Maintain the internal employer database, ensuring contactinformation, employment details, and other relevant data areaccurate and up to date.
• As directed by the career team, coordinate introductorymeetings between industry contacts and designated staffmembers.
• As directed, coordinate outreach to key employers at the startof each semester to track upcoming internship and postgraduateemployment opportunities.
• Coordinate logistics for employer site visits, working withemployers and relevant faculty to schedule student groupvisits.
• Collaborate with faculty to seek career resources relevant totheir academic programs.
• Support the planning and coordination of the year-end eventrecognizing key employer partners.
• Partner with the Alumni Affairs Coordinator to collect andtrack data on internships, employment, and other postgraduateoutcomes.
• Collaborate with the Career and Professional Development Officeand Alumni Engagement & Volunteerism, representing the CareerCenter at designated cross-campus initiatives, including the CareerFair, Career Networking Night, Parent Summit, Homecoming, and otheropportunities as assigned.

Office Administrative Support

• Coordinate scheduling and agenda items for weekly Career Centerteam meetings.
• Maintain the Career Center’s master calendar, ensuring careerprogramming is added and updated throughout the academic year.
• Coordinate student worker schedules for career events eachsemester, working with staff overseeing each event to ensureadequate staffing and coverage.
• Collaborate with the Communication Director to schedule careerprogramming announcements and student event reminders, ensuringHandshake registration links are current, digital graphics areposted, and event descriptions are accurate.
• As assigned, provide additional administrative and logisticalsupport for career programming, contests, and award stipends asassigned, in collaboration with the career and event teams.
• Other duties as assigned.

Required Qualifications

• 1-2 years of related professional experience, preferably inhigher education.
• Strong interpersonal skills to interact with diverseconstituents at all levels.
• Demonstrated commitment to working in a collaborative, customerservice environment.
• Ability to maintain careful attention to detail and accuracywhile working on multiple projects and meeting deadlines.
• Excellent interpersonal skills with a diverse group ofindividuals at all organizational levels both inside and outside ofthe university.
• Ability to use tact and diplomacy and maintain a high level ofconfidentiality.
• Proven ability to handle simultaneous deadlines, communicateeffectively and maintain a positive composure.
• Demonstrated ability to plan, coordinate, and execute logisticsfor special events with skills in adjusting priorities and adaptingto an environment with changing needs.
• Ability to effectively articulate the goals and mission ofDodge College to alumni and various stakeholders.
• Skilled in record maintenance.
• Excellent Microsoft Office skills, particularly with Word,PowerPoint, and Excel

Desired Qualifications

• Bachelor’s degree desired.
• Experience working in an academic setting.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives throughin-person engagement. This position is fully on campus, andemployees work alongside colleagues, faculty, students, and staffeach day to support our vibrant university community.

Chapman University is an equal opportunity employer that providesequal employment opportunities to all individuals, regardless oftheir protected characteristics. All qualified applicants andemployees are encouraged to apply and will receive considerationfor employment without regard to race, color, religion, age, sex,sexual orientation, gender identity, gender expression, nationalorigin, ancestry, citizenship status, physical disability, mentaldisability, medical condition, military and veteran status, maritalstatus, pregnancy, genetic information or any other characteristicprotected by state or federal law.

Applicants for Staff and Administrator positions must be currentlyauthorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completionand outcomes of a criminal background screening and returning tothe Office of Human Resources a signed original acceptance of theChapman University Agreement to Arbitrate.

Minimum Number of References

1

Maximum Number of References

3

Pre-screening Questions

Required fields are indicated with an asterisk (*)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. 3 References Listed on One Page

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2