Career Center Coordinator

Chapman-University; Irvine (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Chapman University in Orange, CA, seeks a Career Center Coordinator for the Dodge College of Film and Media Arts Career Center. The role connects students with career resources, conducts employer outreach, and coordinates logistics for events and programs.

Under the supervision of the Career Center leadership, you will maintain resources, assist with mentorship programs, and support staff in scheduling and partnerships across campus.

Qualifications

• 1–2 years of related professional experience, preferably in higher education.
• Strong interpersonal skills to interact with diverse constituents at all levels.
• Demonstrated commitment to working in a collaborative, customer service environment.
• Ability to maintain careful attention to detail while working on multiple projects and deadlines.
• Excellent interpersonal skills with a diverse group of individuals inside and outside the university.
• Ability to maintain confidentiality.
• Proven ability to handle simultaneous deadlines and adapt to changing needs.
• Ability to articulate the goals and mission of Dodge College to alumni and stakeholders.
• Skilled in record maintenance.
• Excellent Microsoft Office skills, particularly Word, PowerPoint, and Excel.

Responsibilities

• Conduct outreach to first-year and transfer students to schedule introductory meetings.
• Maintain daily meeting blocks and coordinate with Academic Advisors, faculty, Career Center staff, and Communications.
• Help students connect with staff and peer advisors and navigate scheduling.
• Coordinate classroom visits for Career Center staff and prepare topics/resources.
• Under Career Manager guidance, coordinate training of Student Peer Advisors.
• Maintain and update printed career resources to reflect current industry standards.
• Support operational logistics for undergraduate and graduate Dodge Next Gen mentorship programs.
• Oversee maintenance of the department’s internal job/internship board.
• Plan and coordinate internal career events and guest speaker opportunities.

Skills

Interpersonal skills

Attention to detail

Customer service

Confidentiality

Team collaboration

Education

Higher education experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Information

Position Title

Position Type

Position Type Regular

Job Number

Job Number SA96424

Full or Part Time

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range

Anticipated Pay Range $27.00 - $30.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Under the direction of the Career Development & Industry Relations Manager, the Career Center Coordinator supports the day-to-day operations and mission of the Dodge College of Film and Media Arts Career Center by connecting incoming students with career resources, conducting research to support employer engagement and strategic planning, coordinating logistics for career development events, and providing administrative support across the office.

Responsibilities

• Conduct proactive outreach to all first-year, and transfer students to schedule introductory one-on-one meetings that familiarize them with Career Center resources, services, and opportunities throughout their time at Chapman.
• Maintain designated daily meeting blocks to ensure consistent student access. Collaborate with Academic Advisors, faculty, Career Center staff, and Communications to promote and schedule introductory meetings.
• Help students connect with appropriate staff and peer advisors and navigate the advising appointment scheduling process.
• Coordinate classroom visits for designated Career Center staff, including scheduling with faculty and preparing staff on the topics and resources to cover.
• Under the guidance of the Career Manager, coordinate the training and ongoing development of Student Peer Advisors, ensuring they remain informed about key career resources.
• Maintain and update printed career resources, including résumé templates, cover letter templates, and interview preparation materials, to reflect current industry standards.
• Support the Career Center with operational logistics related to the undergraduate and graduate Dodge Next Gen mentorship programs.
• Oversee the maintenance of the department’s internal job & internship board for students and alumni.
• Support the planning and coordination of internal career events, including Info Sessions, Alumni Drop-bys, and other guest speaking opportunities. Coordinate refreshments, day‑of setup, and student worker assignments.
• Assist with coordinating workshop guest speaker contracts under the guidance of career leadership.
• Research employers, guilds and unions, nonprofit organizations, fellowships, and training programs relevant to Dodge’s academic programs. Track findings and conduct outreach as assigned.
• Maintain the internal employer database, ensuring contact information, employment details, and other relevant data are accurate and up to date.
• As directed by the career team, coordinate introductory meetings between industry contacts and designated staff members.
• As directed, coordinate outreach to key employers at the start of each semester to track upcoming internship and postgraduate employment opportunities.
• Coordinate logistics for employer site visits, working with employers and relevant faculty to schedule student group visits.
• Collaborate with faculty to seek career resources relevant to their academic programs.
• Support the planning and coordination of the year‑end event recognizing key employer partners.
• Partner with the Alumni Affairs Coordinator to collect and track data on internships, employment, and other postgraduate outcomes.
• Collaborate with the Career and Professional Development Office and Alumni Engagement & Volunteerism, representing the Career Center at designated cross‑campus initiatives, including the Career Fair, Career Networking Night, Parent Summit, Homecoming, and other opportunities as assigned.

Office Administrative Support

• Coordinate scheduling and agenda items for weekly Career Center team meetings.
• Maintain the Career Center’s master calendar, ensuring career programming is added and updated throughout the academic year.
• Coordinate student worker schedules for career events each semester, working with staff overseeing each event to ensure adequate staffing and coverage.
• Collaborate with the Communication Director to schedule career programming announcements and student event reminders, ensuring Handshake registration links are current, digital graphics are posted, and event descriptions are accurate.
• As assigned, provide additional administrative and logistical support for career programming, contests, and award stipends as assigned, in collaboration with the career and event teams.
• Other duties as assigned.

Required Qualifications

• 1-2 years of related professional experience, preferably in higher education.
• Strong interpersonal skills to interact with diverse constituents at all levels.
• Demonstrated commitment to working in a collaborative, customer service environment.
• Ability to maintain careful attention to detail and accuracy while working on multiple projects and meeting deadlines.
• Excellent interpersonal skills with a diverse group of individuals at all organizational levels both inside and outside of the university.
• Ability to use tact and diplomacy and maintain a high level of confidentiality.
• Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure.
• Demonstrated ability to plan, coordinate, and execute logistics for special events with skills in adjusting priorities and adapting to an environment with changing needs.
• Ability to effectively articulate the goals and mission of Dodge College to alumni and various stakeholders.
• Skilled in record maintenance.
• Excellent Microsoft Office skills, particularly with Word, PowerPoint, and Excel

Desired Qualifications

• Experience working in an academic setting.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full‑time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Minimum Number of References 1

Maximum Number of References

Maximum Number of References 3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter
• 3 References Listed on One Page

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2

MAIN CAMPUS
One University Drive
Orange, CA 92866
[phone]

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.