Care Scheduler

Senior Helpers of Annapolis; Arnold (MD); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) company matching

Professional development and training opportunities

Job summary

Senior Helpers of Annapolis is seeking a Scheduling Coordinator in Arnold, Maryland. This role is vital for managing caregiver schedules to ensure clients receive the necessary care. Applicants should have excellent organizational skills and previous experience in customer service or staffing.

Key responsibilities include coordinating caregivers, tracking schedules, and maintaining clear communication with clients. The salary range for this position is $45,000 - $55,000 per year, offering benefits such as paid time off and health insurance.

Qualifications

• Experience in customer service preferred.
• Minimum of one year in a staffing/scheduling/logistics position preferred.
• Knowledge of healthcare staffing preferred.

Responsibilities

• Manage workload based on goals and prioritization.
• Select and schedule caregivers for clients.
• Ensure accurate communication of scheduling changes to clients.
• Track and record scheduling changes in company software.
• Conduct audits on timecards to ensure accuracy.

Skills

Excellent organization and communication skills

Team player

Quick-thinking and decision-making skills

Education

High School Diploma or equivalent (GED)

Associate’s degree preferred

Job description

Join a team that makes a difference in the lives of our clients and their families. If you are looking for a career that offers professional growth, a positive work environment with team morale and camaraderie, a team that supports each other to impact the growth and success of their company and allows our clients to age in the comfort of their homes while helping them keep and gain their independence, Senior Helpers of Annapolis is the company for you!

Our Scheduling Coordinator will be a vital team member in the daily operations of our company. Our Scheduling Coordinator will ensure that our clients receive the care they need from our caregiving team. Individuals who enjoy organizing schedules for best coverage, record keeping, problem-solving, and customer service will love this job and are encouraged to apply!

Enjoy Our Job Benefits:

• Paid Time Off
• Paid holidays
• 401(k) company matching
• Pay On Demand
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short term & Long-term Disability
• Life Insurance
• Professional development and training opportunities

Why Work for Senior Helpers?

• Great Place to Work Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.
• Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging
• Growth - Grow professionally within a nationally recognized brand
• Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony
• Support - Work in a collaborative environment with strong leadership support
• Play a key role in helping seniors live safely and comfortably at home

General Duties and Responsibilities but not limited to:

• Manages workload based on goals, initiative, and prioritization.
• Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. Maintains appropriate gross profit margin for each case.
• Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. The company schedule must be complete three days before all scheduled shifts.
• Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
• Track and record in company software for all scheduling changes.
• Ensure 100% execution of client and caregiver introductions, with clear communication to the office staff and leadership team.
• Accept on-call duty (averaging two weeks per month and as directed by supervisor).
• Communicate and provide input to the internal staff on hiring needs on a regular basis.
• Keeps caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
• Audits timecards on a regular basis to ensure hours match scheduled hours.
• Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
• Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
• Act as point of contact with client family regarding schedules.
• Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.
• Works in conjunction with supervisor in resolving complaints, incidents, and injuries.

What We’re Looking For Our Scheduler to Have:

• High School Diploma or equivalent (GED) is required, Associate’s degree preferred
• Previous experience in customer service preferred
• Minimum of one year in a staffing/scheduling/logistics position preferred
• Knowledge of general home care/healthcare staffing preferred
• Excellent organization and communication skills
• Quick-thinking and astute decision-making skills
• Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
• Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
• Excellent problem-solving and creative-solution abilities

Additional Benefits:

• Paid Time Off
• Paid holidays
• 401(k) company matching
• Pay On Demand
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short term & Long-term Disability
• Life Insurance
• Professional development and training opportunities

Salary Range: $45,000 - $55,000 per year

We are an equal opportunity employer and prohibit discrimination/harassment on the basis of race, color, religion, age, sex, national origin/ancestry, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital status, uniformed services status, or any other characteristic protected by federal, state or local laws. We are a Drug-Free Workplace and due to the nature of our work, candidates are expected to successfully pass a background check.