Care Manager

Senior Helpers of Annapolis; Arnold (MD); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

401(k) company matching

Pay On Demand

Health Insurance

Dental Insurance

Vision Insurance

Short term & Long-term Disability

Life Insurance

Professional development and training

Job summary

Senior Helpers of Annapolis is seeking a motivated Care Manager to lead client services and care-team operations in Arnold, MD. This role emphasizes building strong client and caregiver relationships, coordinating high‑quality care, and guiding families through onboarding and ongoing care.

You will collaborate with scheduling, the office team, and leadership to ensure commitments are met, maintain gross margins, and support caregiver engagement.

Qualifications

• Prior experience in the senior home care industry.
• Proven experience in client services, care coordination, scheduling, or operations.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams).
• Experience with WellSky and Hireology is preferred.
• Strong organizational and time-management skills.
• Excellent communication and relationship-building skills.
• Demonstrated ability to manage performance, accountability, and operational metrics.
• Comfort with on-call responsibilities and occasional non-traditional work hours.

Responsibilities

• Manage client services and care team operations to ensure high-quality care.
• Maintain 100% fill-rate through scheduling and collaboration.
• Onboard new clients quickly and efficiently with Strategic Scheduling.
• Conduct 1:1 caregiver meetings to assess performance and satisfaction.
• Oversee billing and payroll rate accuracy to protect gross margins.
• Lead caregiver interviews and onboarding with the Office Manager.
• Coordinate transitions from sales to service delivery with Marketing.
• Organize caregiver appreciation and engagement activities.

Skills

Senior home care experience

Client services

Care coordination

Scheduling

Operational management

Microsoft 365 proficiency

Communication & relationship-building

On-call readiness

Tools

WellSky

Hireology

Job description

Overview

Do you thrive on building meaningful relationships and leading with purpose? Join a team where your experience, compassion, and leadership directly impacts the quality of care we provide to seniors in our community.

CNAs Encouraged to Apply!

Senior Helpers is seeking a motivated, relationship‑driven Care Manager to lead client services and care team operations. This role is ideal for an experienced home care professional who excels at building strong client and caregiver relationships, coordinating high‑quality care delivery, and guiding families and care teams through a seamless onboarding and ongoing care experience. The Care Manager represents a trusted, mission‑driven brand while ensuring operational excellence, caregiver engagement, and outstanding client satisfaction.

Key Responsibilities

Client Services Management

• Ensure all commitments made to clients are fully met and maintained.
• Achieve and sustain a 100% fill‑rate through effective use of Strategic Scheduling, Field Resources/Support, and Office Team collaboration.
• Partner with Strategic Scheduling to onboard new clients as quickly and efficiently as possible.
• Conduct regular 1:1 meetings to assess caregiver performance and client satisfaction.
• Ensure 100% execution of client and caregiver introductions, with clear communication to the office staff and leadership team.
• Maintain strong gross profit margins by accurately entering and monitoring billing and payroll rates.

Caregiver Support, Engagement, and Accountability

• Foster a supportive and nurturing environment for caregivers while maintaining clear accountability standards.
• Execute annual caregiver reviews to support engagement, development, and retention.
• Effectively match client needs with caregiver availability, skills, experience, and overall fit.
• Manage caregiver turnover by ensuring consistency in schedules, hours, and expectations whenever possible.

Plan, organize, and host caregiver appreciation and engagement activities (e.g., pizza parties, recognition events) to promote morale, connection, and team culture.

On-Call Responsibilities

• Actively participate in the Operations Team’s on‑call phone rotation.
• Ensure all caregiver call‑offs are filled promptly; may be required to cover shifts personally when necessary.
• Ensure all introductions and shift coverage changes are communicated clearly and executed effectively.

Team Collaboration & Support

• Coordinate closely with Business Development to ensure smooth transitions from sales to service delivery.
• Collaborate with the Office Manager regularly on caregiver hiring and onboarding efforts, including:
  • Assist with reviewing screened applicants and providing input on candidates to move forward to in‑person interviews.
  • Leading in‑person interviews to assess caregiver fit, experience, and client alignment.
  • Aligning on offer details such as pay rates, availability, and start dates with company goals and objectives.
  • Coordinating a smooth transition from hiring to onboarding to ensure caregivers are set up for success.
• Work closely with Marketing to:
  • Collaborate on caregiver and/or client social media post content.
  • Provide feedback from the field to refine messaging and campaigns.

As a growing organization, responsibilities may evolve over time. We are seeking someone who is a true team player—flexible, supportive, and willing to step in where needed to ensure the best outcomes for seniors, families, caregivers, and staff.

Qualifications

• Prior experience in the senior home care industry.
• Proven experience in client services, care coordination, scheduling, or operational management.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams, etc.) is required.
• Experience with WellSky and Hireology (preferred).
• Strong organizational and time‑management skills with the ability to balance competing priorities.
• Excellent communication and relationship‑building skills.
• Demonstrated ability to manage performance, accountability, and operational metrics.
• Comfort with on‑call responsibilities and occasional non‑traditional work hours.
• Ability to maintain professionalism, confidentiality, and consistency in high‑pressure situations.

Why Join Senior Helpers of Annapolis?

• Be part of a respected, mission‑driven senior care organization.
• Play a key role in helping seniors live safely and comfortably at home.
• Work in a collaborative environment with strong leadership support.
• Grow professionally within a nationally recognized brand.

Additional Benefits

• Paid Time Off
• Paid holidays
• 401(k) company matching
• Pay On Demand
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short term & Long‑term Disability
• Life Insurance
• Professional development and training opportunities

Salary range: $48,000 - $55,000 per year

We are an equal‑opportunity employer and prohibit discrimination/harassment on the basis of race, color, religion, age, sex, national origin/ancestry, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital status, uniformed services status, or any other characteristic protected by federal, state or local laws. We are a Drug‑Free Workplace and due to the nature of our work, candidates are expected to successfully pass a background check.