Care Coordinator

ADVENT Knows; Naperville, Northern (IL, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO + holidays

Health, dental, and vision coverage

401k match

Regular business hours

Job summary

ADVENT is hiring a Care Coordinator in Naperville, IL. You will be the patient’s guide through their treatment journey, coordinating scheduling, education, and insurance discussions to support a seamless care experience.

The role emphasizes empathy, clear communication, and problem-solving to help patients understand options and stay engaged with their care plan. Full-time, Monday–Friday hours apply.

Qualifications

• Bachelor’s degree in healthcare, or related field — or minimum of 2 years equivalent experience.
• Proven success in customer engagement within a sales-driven or financial counselor role.
• Skilled in managing insurance, benefits, and cost-of-care discussions with patients.
• Proficient in medical terminology and comfortable collaborating with providers.
• Highly organized with exceptional attention to detail and accuracy.
• Excellent time management; able to work independently and plan proactively.
• Willingness to support at other nearby clinics as needed.

Responsibilities

• Serve as the primary point of contact for patients and families, building trust and rapport.
• Identify and resolve care barriers, guiding patients toward successful completion of care.
• Balance compassion with efficiency, ensuring patients feel supported without disrupting workflow.
• Advocate for patients on financial matters, including insurance coverage and costs.
• Own the patient journey end-to-end with strong listening and problem-solving.
• Coordinate scheduling, follow-ups, procedures, and documentation with staff.
• Monitor adherence to care plans and engage patients using value-driven approaches.
• Discuss costs and payments, guiding next steps in the patient journey.

Skills

Customer engagement

Empathy

Communication

Problem-solving

Time management

Independence

Education

Bachelor’s degree in healthcare or related field

Tools

Microsoft Office Suite

Job description

Description

Rediscover Purpose with ADVENT

At ADVENT, we do healthcare differently. We focus on innovative solutions and patient-first care. If you're driven, creative, and ready to make an impact, join us.

Now Hiring: Care Coordinator

Location: Naperville, IL

At ADVENT, our Care Coordinators are the heart of the patient experience - connecting patients, providers, and teams to deliver care that’s both seamless and compassionate. This role blends empathy with action, balancing communication, problem-solving, and precision. Care Coordinators are experts in guiding patients through their treatment journey, helping them understand their options, navigate insurance, and experience ADVENT’s unique approach to better breathing and better living. Great position for someone with experience working in a similar position in dermatology, plastic surgery, optical, chiropractic, wellness, weight loss clinic or spa environment.

What You'll Do:

• Serve as the primary point of contact for patients and families, building trust and rapport, demonstrating empathy, and providing education to support the treatment plan as directed by the clinic's MD.
• Identify and resolve care barriers, confidently addressing patient questions, concerns, or objections, and guiding patients toward successful completion of their care journey.
• Balance compassion with efficiency, ensuring patients feel supported without impacting clinic workflow.
• Advocate for patients on financial matters, including insurance coverage, estimates/deposits, authorization status, out-of-pocket costs, and pre/post-operative instructions.
• Own the patient journey end-to‑‑end, using strong listening, communication, influencing, and problem‑solving skills to keep patients motivated and focused on treatment outcomes.
• Coordinate scheduling, follow-ups, procedures, and documentation, partnering with staff and surgeons to ensure accurate and timely completion of care.
• Monitor patient adherence to care plans, identify gaps in treatment, and proactively engage patients using ADVENT’s value proposition and outcomes.
• Confidently discuss costs and payments, providing guidance and recommending next steps in the patient journey with a value-driven approach.

What You Bring:

• Proven success in customer engagement within a sales-driven or financial counselor role (inside sales experience preferred)
• Bachelor’s degree in healthcare, or related field — or minimum of 2 years equivalent experience
• Skilled in managing insurance, benefits, and cost-of-care discussions with patients
• Strong influencer with a passion for guiding patients toward their goals and treatment outcomes
• Proficient in medical terminology and comfortable collaborating with providers
• Highly organized with exceptional attention to detail and accuracy
• Excellent time management; able to work independently, anticipate needs, and plan proactively
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Willingness to support at other nearby clinics as needed

Why Choose ADVENT:

• 16+ days PTO (prorated first year) + paid holidays
• Health, dental, and vision coverage with employer-paid HRA
• 401k match & life insurance
• Regular business hours - no nights or weekends
• A culture that values solutions and encourages growth
• This is a full-time 32-40 hr./week flex position
• Convenient Monday-Friday schedule, Enjoy weekends and evenings for yourself

Schedule: Monday - Friday: 8am - 4:30pm

Explore more at: ADVENT Careers Website