Care Coordination Specialist: Scheduling & Client Care

Azalea Homecare; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Training & development

401(k)

Bonus based on performance

Free food & snacks

Health insurance

Paid time off

Care Coordinator

Job summary

Azalea Homecare in Lawrenceville, GA seeks an organized Care Coordinator to manage client services, caregiver scheduling, staffing, and day-to-day communications. You will serve as the conduit between clients, families, and caregivers, coordinating care plans and ensuring timely updates.

You will use WellSky and EVV systems, support onboarding, and collaborate with operations, nursing, recruiting, and billing to sustain high-quality care in a fast-paced home care setting.

Qualifications

• Previous experience in home care, healthcare scheduling, staffing, or client services.
• Strong communication and customer-service skills.
• Excellent organization, problem-solving, and follow-through.
• Ability to manage multiple clients, caregivers, schedules, and priorities.
• Comfortable using electronic scheduling and documentation systems.
• Experience with WellSky, EVV, Medicaid home care programs, or private-pay home care is a plus.

Responsibilities

• Serve as primary contact for clients, families, and caregivers.
• Maintain regular communication regarding schedules, caregiver changes, concerns, and service needs.
• Complete weekly client check-ins by phone, email, or in person as appropriate.
• Follow client concerns through resolution and escalate significant service, safety, or staffing issues when needed.
• Ensure client preferences and care plan requirements are clearly communicated to caregivers.
• Coordinate client-to-caregiver introductions.
• Create and maintain caregiver schedules based on client needs, caregiver availability, location, and agency requirements.
• Coordinate caregiver assignments, call-outs, vacations, schedule changes, and backup coverage.
• Respond quickly to same-day staffing issues and secure appropriate coverage.
• Help maintain a sufficient PRN caregiver pool for call-outs, new clients, and changing service needs.
• Communicate current and upcoming staffing needs to the Recruitment Specialist and Director of Operations.
• Maintain accurate client information, notes, schedules, and follow-up tasks in WellSky.
• Document important client and caregiver communication.
• Review EVV issues, missing documentation, schedule discrepancies, and other service-related exceptions.
• Assist with new client starts and coordinate with nursing, scheduling, onboarding, billing, and management.
• Help track outstanding client documentation and service-related follow-up items.
• Assist with timesheet and payroll-related information as needed.
• Participate as part of the caregiver onboarding team.
• Assist the Recruitment Specialist with staffing needs and caregiver placement.
• Help place newly hired caregivers into available client schedules.
• Attend daily and weekly team huddles focused on client care, staffing, new clients, outstanding issues, and process improvement.
• Maintain awareness of open shifts, upcoming client starts, unresolved client concerns, and staffing risks.
• Provide clear updates to the Director of Operations regarding outstanding items and next steps.
• Answer calls, emails, and other communications professionally and promptly.

Skills

Communication

Organization

Scheduling

Customer service

Tools

WellSky

EVV

Job description

Azalea Homecare in Lawrenceville, GA seeks an organized Care Coordinator to manage client services, caregiver scheduling, staffing, and day-to-day communications. You will serve as the conduit between clients, families, and caregivers, coordinating care plans and ensuring timely updates.

You will use WellSky and EVV systems, support onboarding, and collaborate with operations, nursing, recruiting, and billing to sustain high-quality care in a fast-paced home care setting.