Care Coordination Assistant - Discharge Planning

Sonoma Specialty Hospital; Sebastopol (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Sonoma Specialty Hospital in Sebastopol, CA is seeking a Case Management Assistant to provide clerical and administrative support to the Case Management team, aiding care coordination, discharge planning, and utilization review.

You will obtain authorizations, document in HMS, assist with post‑acute care arrangements, Medicaid applications, and follow up on referrals to providers. Strong communication and medical terminology knowledge are valued.

Qualifications

• High School diploma or equivalent required.
• Experience in acute care settings preferred.
• Administrative support experience is a plus.
• Familiarity with case management processes preferred.

Responsibilities

• Provide clerical and administrative support to Case Management.
• Attend daily huddle and gather information for tasks.
• Assist with discharge planning and post-acute care arrangements.
• Obtain authorizations and document in HMS accurately.
• Assist with Medicaid applications and referrals follow-up.
• Maintain patient confidentiality in all communications.
• Organize meetings, take minutes, and support data collection projects.

Skills

Communication

MS Word & Excel

Medical terminology

Oral & written communication

Education

High School Graduate/Equivalent

One-year experience in acute care (Preferred)

Administrative: 1 year (Preferred)

Case management: 1 year (Preferred)

Job description

Sonoma Specialty Hospital in Sebastopol, CA is seeking a Case Management Assistant to provide clerical and administrative support to the Case Management team, aiding care coordination, discharge planning, and utilization review.

You will obtain authorizations, document in HMS, assist with post‑acute care arrangements, Medicaid applications, and follow up on referrals to providers. Strong communication and medical terminology knowledge are valued.