CardVault by Tom Brady - Data Entry & Purchase Order Specialist

CardVault by Tom Brady; Boston (MA); Hybrid; USD 38,000 - 52,000; Full time

Job summary

CardVault by Tom Brady is seeking a Data Entry & Purchase Order Specialist to support accurate data capture and purchasing workflows from our Boston office. You will enter singles and products into Cin7, process invoices, create purchase orders, verify item details, and keep digital records up-to-date.

You will also upload product images to Shopify and assist with listings for new store openings. Ideal candidates have data entry experience, familiarity with Cin7, and a strong interest in sports

Qualifications

• Prior experience in data entry, inventory management, or similar administrative roles.
• Familiarity with Cin7 preferred.
• Understanding of sports cards and TCG products is a strong plus.
• Familiarity or experience with singles identification, grading terminology is a plus.
• Excellent attention to detail and accuracy.
• Ability to handle high-volume data entry with accuracy and speed.
• Reliable and able to commit to a consistent weekly schedule (some remote flexibility).
• Interest in trading cards or collectibles.

Responsibilities

• Entering all purchased singles and products into Cin7 with a high level of accuracy.
• Processing invoices from wholesalers.
• Building and maintaining accurate purchase orders for store managers to receive shipments.
• Verifying card quantities, conditions, and item details upon arrival.
• Coordinating with purchasing team to resolve discrepancies.
• Maintaining organized and up-to-date digital records of inventory.
• Uploading product images from manufacturers or internal sources to Shopify.
• Assisting with preparing products for listing, storage, or transfers for new store openings.
• Ensuring all singles follow internal formatting standards and naming conventions.
• Supporting daily operations tasks as needed to ensure efficient workflow.
• Other duties as assigned.

Skills

Data entry

Attention to detail

High-volume processing

Scheduling flexibility

Interest in collectibles

Tools

Cin7

Job description

Brief Description

As the Data Entry & Purchase Order Specialist a typical day might include the following:

• Entering all purchased singles and products into Cin7 with a high level of accuracy


• Processing invoices from Topps, Panini, GTS, Fanatics, Southern Hobby, and other wholesalers


• Building and maintaining accurate purchase orders for store managers to receive accurate shipments


• Verifying card quantities, conditions, and item details upon arrival


• Coordinating with purchasing team to resolve any discrepancies involving condition, pricing, identification, or missing information


• Maintaining organized and up-to-date digital records of inventory


• Uploading product images from manufacturers or internal sources to Shopify


• Assisting with preparing products for listing, storage, or transfers for new store openings


• Ensuring all singles follow CardVault's internal formatting standards and naming conventions


• Supporting daily operations tasks as needed to ensure efficient workflow


• Other duties as assigned

Requirements

This job might be for you if you demonstrate the following abilities and meet the following qualifications:

• Prior experience in data entry, inventory management, or similar administrative roles preferred


• Familiarity with Cin7 preferred


• Understanding of sports cards and TCG products is a strong plus


• Familiarity or experience with singles identification, grading terminology is a plus


• Excellent attention to detail and accuracy


• Ability to handle high-volume data entry with accuracy and speed


• Reliable and able to commit to a consistent weekly schedule (some remote flexibility)


• Interest in trading cards or collectibles

Physical Demands / Work Environment / Hours

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential work functions.

• This role offers schedule flexibility but is based out of our Boston corporate office


• This role is anticipated to work Monday through Friday, but there is flexibility for weekend hours


• Job functions require hours of sitting, typing, and use of a computer

Summary

CardVault by Tom Brady is redefining the sports collectibles industry. Founded in 2020, CardVault quickly became the premier destination for collectors, offering a first-of-its-kind retail experience centered on authenticity, innovation, and community. Now, with seven-time Super Bowl Champion and global icon Tom Brady, CardVault is set to scale like never before—bringing its elite retail concept to major sports and entertainment hubs across the U.S. and beyond.

We are committed to creating a diverse and welcoming workplace that includes team members with various backgrounds and experiences. We believe this enables us to better meet our mission and values while serving customers throughout the community. All are encouraged to apply.

CardVault by Tom Brady is an Equal Employment Opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.