Cardiovascular Admin Pro | Hybrid Role & Growth

VIVA USA Inc; Palo Alto (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

VIVA USA Inc. seeks an Administrative Associate 3 to support world‑renowned cardiologists and the CVMed team. This hybrid role involves triage calls, email inquiries, and coordinating calendars, conferences, and travel within sponsor policies.

You will work with physicians, researchers, and administrative staff to drive patient care and research initiatives. The position offers opportunities for professional development in cardiovascular medicine, with exposure to high‑level experts and

Qualifications

• Experience supporting clinical or research teams preferred.
• Strong organizational and communication skills.
• Ability to handle multiple tasks with attention to detail.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative issues.
• Schedule and coordinate complex conferences, events, and travel within policies.
• Draft and edit documents, correspondence, reports, and presentations; manage content across materials and websites.
• Prepare complex reports and spreadsheets using specialized software.
• Process routine financial transactions and assist with budget statements and procurement.

Job description

VIVA USA Inc. seeks an Administrative Associate 3 to support world‑renowned cardiologists and the CVMed team. This hybrid role involves triage calls, email inquiries, and coordinating calendars, conferences, and travel within sponsor policies.

You will work with physicians, researchers, and administrative staff to drive patient care and research initiatives. The position offers opportunities for professional development in cardiovascular medicine, with exposure to high‑level experts and