Administrative Associate 3 - Cardiovascular Medicine (Hybrid)

Saicon; Palo Alto (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Saicon is seeking an Administrative Associate 3 to support the Division of Cardiovascular Medicine. The role focuses on enabling world-renowned cardiologists, managing daily operations, and contributing to research and patient care initiatives.

You will collaborate with physicians, researchers, and administrative staff in a hybrid work environment, handling scheduling, communications, and project tasks to drive department success.

Qualifications

• Experience supporting senior staff and academics.
• Strong organizational and multitasking skills.
• Ability to manage calendars, meetings, and travel.
• Excellent written and verbal communication.

Responsibilities

• Coordinate scheduling of complex conferences, seminars, and events.
• Draft documents, correspondence, and reports; edit for accuracy.
• Prepare and reconcile budget statements; manage financial transactions.
• Plan calendars and travel; create reports and spreadsheets.
• Support departmental operations and respond to inquiries.

Skills

Administrative support

Calendar management

Budgeting

Event planning

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Saicon is seeking an Administrative Associate 3 to support the Division of Cardiovascular Medicine. The role focuses on enabling world-renowned cardiologists, managing daily operations, and contributing to research and patient care initiatives.

You will collaborate with physicians, researchers, and administrative staff in a hybrid work environment, handling scheduling, communications, and project tasks to drive department success.