Hybrid Administrative Generalist – Cardiovascular Medicine

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 45,000 - 75,000; Full time

Job summary

The Division of Cardiovascular Medicine at the University of Virginia is seeking an Administrative Generalist to support physician leaders, faculty, and programs in a demanding academic healthcare setting. This role encompasses faculty scheduling, onboarding, travel and expense administration, data analysis, and special projects.

You will coordinate complex calendars, assist with annual reviews and recruitment, manage travel reimbursements, and help maintain division education conferences in

Qualifications

• Bachelor's Degree or equivalent experience in a relevant administrative role.
• 3+ years of relevant administrative experience.
• Experience supporting physicians, faculty, or senior professionals preferred.
• Experience with clinical scheduling and scheduling platforms (QGenda, Workday, Epic, New Innovations, Interfolio, Qualtrics, SharePoint).
• Proficiency with Microsoft 365, OneDrive and SharePoint; ability to manage confidential information.

Responsibilities

• Manage complex calendars, coordinate meetings, events, agendas, materials, action items, and professional communications.
• Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
• Coordinate assigned physician schedules in scheduling platforms and communicate approved schedule changes.
• Data analysis and quarterly reporting of clinical outcomes, effort allocation, quality metrics and clinical projections/reconciliation.
• Support medical students, residents, volunteers, observers and other learner rotations, including schedules and evaluations.
• Coordinate travel and reimbursements, purchasing requests, and invoices per university requirements.
• Coordinate Division education conferences ensuring compliance with UVA Health CME office.
• Support division projects, reports, events, committees, procedures, website content, and process-improvement activities.

Skills

Calendar management

Data analysis

Communication

Confidential information handling

Education

Bachelor's Degree

Tools

QGenda

Workday

Epic

New Innovations

Interfolio

Qualtrics

SharePoint

Microsoft 365

OneDrive

Job description

The Division of Cardiovascular Medicine at the University of Virginia is seeking an Administrative Generalist to support physician leaders, faculty, and programs in a demanding academic healthcare setting. This role encompasses faculty scheduling, onboarding, travel and expense administration, data analysis, and special projects.

You will coordinate complex calendars, assist with annual reviews and recruitment, manage travel reimbursements, and help maintain division education conferences in