Administrative Associate III — CVMed & Research Support

Planet Group (United States); Palo Alto (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Planet Group is seeking an experienced Administrative Associate in Palo Alto, CA to support cardiology-related operations and clinical research teams. This role includes calendar management, travel arrangements, and coordinating complex events while handling confidential information with discretion.

The position offers the opportunity to contribute to patient care initiatives and collaborate with physicians, researchers, and administrative staff in a fast-paced environment.

Qualifications

• 4+ years of relevant work experience.
• Exceptional organizational skills and attention to detail.
• Ability to multitask, prioritize, and work both independently and in a team.

Responsibilities

• Act on behalf of supervisor or chair to set priorities and resolve administrative issues.
• Coordinate scheduling and organize conferences, seminars, and events within budget.
• Draft documents and correspondence for presentations and reports; edit and fact-check materials.
• Plan calendars and arrange travel in line with policies; resolve scheduling conflicts.
• Create complex reports and spreadsheets using specialized software; monitor budgets.

Skills

Administrative experience

Organizational skills

Calendar management

Communication skills

Education

High School Diploma or GED

Job description

Planet Group is seeking an experienced Administrative Associate in Palo Alto, CA to support cardiology-related operations and clinical research teams. This role includes calendar management, travel arrangements, and coordinating complex events while handling confidential information with discretion.

The position offers the opportunity to contribute to patient care initiatives and collaborate with physicians, researchers, and administrative staff in a fast-paced environment.