Cardiology Admin Specialist: Program & Faculty Support

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

2:1 retirement match

Job summary

Michigan Medicine seeks a proactive administrative professional to support the M-BoCA program and multiple faculty within the CVM division. The role requires initiative, discretion, and strong workload prioritization.

The position includes coordinating conferences, leading program activities, managing complex calendars, preparing reports for leadership, and assisting with travel logistics and onboarding. Hybrid work schedule available.

Qualifications

• Bachelor's Degree or equivalent combination of education and 5+ years of work experience.
• Outstanding organizational skills and attention to detail.
• Proven ability to prioritize and manage multiple tasks with competing deadlines and work effectively with frequent interruptions.
• Works well both independently and in collaboration with faculty and staff as a team member.
• Ability to adapt to different working styles and personalities.
• Outstanding verbal and written communication skills.

Responsibilities

• Organize and lead multiple conferences and events (seminars, symposiums, etc.).
• Provide administrative leadership and project oversight for the M-BOCA program.
• Prepare and deliver standard bi-annual and comprehensive reports of research activities for leadership and donor reporting.
• Coordinate travel arrangements and hosting for initiative recruits and other visitors.
• Manage calendar, meetings, and appointments across in-person and virtual settings.
• Assist with website maintenance and lab tasks as needed.
• Support faculty with onboarding, grants, and administrative processes.

Skills

Organizational skills

Prioritization

Teamwork

Communication

Education

Bachelor's Degree or equivalent combination of education and experience

Tools

Microsoft Word

Excel

Adobe

Google Suite

Outlook

Job description

Michigan Medicine seeks a proactive administrative professional to support the M-BoCA program and multiple faculty within the CVM division. The role requires initiative, discretion, and strong workload prioritization.

The position includes coordinating conferences, leading program activities, managing complex calendars, preparing reports for leadership, and assisting with travel logistics and onboarding. Hybrid work schedule available.