Administrative Specialist, Cardiovascular Programs & Research

University Of Michigan; Ann Arbor (MI); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work options

Excellent health coverage

Retirement match

Job summary

University of Michigan’s Michigan Medicine division seeks an experienced administrative professional to support the M-BOCA program and CVM faculty. The role requires initiative, sound judgment, discretion, and the ability to prioritize multiple tasks while working in a team with faculty and staff.

The position handles conferences, grant administration, travel planning, and website updates, while maintaining calendars and ensuring timely reporting for leadership and donors.

Qualifications

• Bachelor's degree or equivalent combination of education and 5+ years of work experience.
• Outstanding organizational skills and attention to detail.
• Proven ability to prioritize and manage multiple tasks with competing deadlines and work effectively with frequent interruptions.
• Works well both independently and in collaboration with faculty and staff as a team member.
• Ability to adapt to different working styles and personalities.
• Outstanding verbal and written communication skills.
• Proficient in Microsoft Word, Excel, Adobe, Google, and Outlook.

Responsibilities

• Organize and lead multiple conferences and events (seminars, symposiums, etc.) including maintaining relationships with invited scientific speakers, and internal and external vendors.
• Provide administrative leadership and project oversight for the M-BOCA program.
• Provide standard bi-annual and comprehensive reports of research activities for leadership and donor reporting.
• Organize and lead annual programmatic calibration meeting with Frankel CVC leadership.
• Organize and lead program strategy meetings with M-BOCA leadership team.
• Execute annual grant administration cycle for M-BOCA internal funding program inclusive of communicating to program participants the various award opportunities offered, deadlines, review strategy and processing, and tracking grants.
• Serve as administrative partner with the faculty leaders to develop program goals and execute required items to meet goals; manage program membership and growth initiatives.
• Manage travel arrangements and hosting for initiative recruits and visitors.
• Assist CVC team with updating the M-BOCA website.
• Provide comprehensive administrative support to multiple Cardiovascular faculty.
• Maintain and update curricula vitae, biosketches, Other Support documents, and biographies using SciENcv.
• Manage complex calendars, coordinate meetings and interviews across in-person and virtual settings.
• Prepare agendas, attend meetings, distribute minutes, and track action items.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Adaptability

Education

Bachelor's degree or equivalent + 5+ years experience

Tools

MiChart

Emburse

Elements

Zoom

Teams

M-Pathways

Word

Excel

Adobe

PowerPoint

Outlook

Job description

University of Michigan’s Michigan Medicine division seeks an experienced administrative professional to support the M-BOCA program and CVM faculty. The role requires initiative, sound judgment, discretion, and the ability to prioritize multiple tasks while working in a team with faculty and staff.

The position handles conferences, grant administration, travel planning, and website updates, while maintaining calendars and ensuring timely reporting for leadership and donors.