Cardiac Procedures Scheduler

Cardiac-Study-Center-; Auburn (WA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Dental & Vision

FSA/HSA

Retirement matching

Paid vacation & holidays

Mental health resources

Job summary

Cardiac Study Center in Auburn is seeking a Hospital Procedure Scheduler to coordinate and maintain schedules for hospital-based cardiology services, from catheterizations to device implants, in collaboration with nurses, referral coordinators, and providers.

This in-office role requires accurate coding, HIPAA compliance, strong organization, and clear communication to ensure timely procedures and a smooth patient experience.

Qualifications

• High School Diploma or GED required.
• At least 6 months of experience in a medical office or healthcare setting.
• At least 1 year scheduling medical procedures, using scheduling systems, and familiarity with basic coding (ICD-10/CPT)
• Proficient computer skills and comfort with EHR systems
• Strong organizational, communication, and multitasking skills

Responsibilities

• Coordinate and schedule hospital procedures based on provider orders, patient needs and hospital availability.
• Assign appropriate CPT and ICD-10 codes for each procedure using clinical information provided.
• Communicate scheduling details and updates to nurses, physicians, and patients.
• Partner with referral coordinators to initiate or confirm required referrals and pre-authorizations.
• Monitor the status of pending procedures and reschedule or cancel as needed based on insurance or clinical updates.
• Start encounter notes in the EMR and update relevant teams regarding procedural changes.
• Remind physicians of scheduled procedures using HIPAA-compliant tools and assist with general coordination needs.
• Provide backup support to the Appointment Desk and assist with referral queue management when needed.
• Maintain confidentiality and compliance with all CSC and HIPAA guidelines.

Skills

Scheduling coordination

Communication skills

Multitasking

EHR navigation

Education

High School Diploma or GED

Tools

EPIC

Scheduling systems

Job description

Cardiac Study Center in Auburn is seeking a Hospital Procedure Scheduler to coordinate and maintain schedules for hospital-based cardiology services, from catheterizations to device implants, in collaboration with nurses, referral coordinators, and providers.

This in-office role requires accurate coding, HIPAA compliance, strong organization, and clear communication to ensure timely procedures and a smooth patient experience.