Cardiac Care Administrative Coordinator

Oklahoma Heart Hospital; Shawnee (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer match

Disability insurance

EAP

PTO

Extended Medical Benefits

Continuing education

Job summary

Oklahoma Heart Hospital is hiring for an administrative professional to support daily operations in a busy medical office. The role involves scheduling, patient intake, billing support, and maintaining accurate medical records across locations using EPIC.

Applicants should have a high school diploma and at least one year of medical office experience, with strong teamwork and communication skills to coordinate with physicians and staff in delivering excellent patient care.

Qualifications

• Education: High school diploma or equivalent required.
• One year of medical office experience preferred.
• Ability to work collaboratively with physicians and caregivers.

Responsibilities

• Answer and route phone calls; greet and direct visitors
• Schedule office visits, procedures, and diagnostics using EPIC across multiple locations
• Maintain and update medical records, charts, and correspondence
• Complete insurance forms and patient intake documents
• Operate office equipment and use software to create reports, letters, and records
• Order and manage office supplies
• Assist physicians with correspondence, reports, and meeting prep
• Handle messages, lab results, and file transmissions via mail, email, or fax
• Schedule and confirm diagnostic tests, surgeries, and consultations
• Coordinate with pharmaceutical reps for lunches and meetings
• Manage physician's calendar and travel for rural clinics

Skills

Administrative support

Medical terminology

Communication skills

Education

High school diploma or equivalent

Tools

EPIC

Job description

Oklahoma Heart Hospital is hiring for an administrative professional to support daily operations in a busy medical office. The role involves scheduling, patient intake, billing support, and maintaining accurate medical records across locations using EPIC.

Applicants should have a high school diploma and at least one year of medical office experience, with strong teamwork and communication skills to coordinate with physicians and staff in delivering excellent patient care.