Capstone Partners - Business Management Administrator

Huntington Bancshares, Inc.; Boston (MA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid leave / PTO

Job summary

Capstone Partners, based in Boston, seeks a motivated administrative professional to support a busy office. You will handle light reception, coordinate meetings, manage supplies, and assist Senior Professionals with travel and expense reports.

This role requires strong communication, reliability, and the ability to work independently in a fast-paced environment. Bachelor’s degree preferred; Monday–Friday, 8:30am–5:30pm, with potential overtime.

Qualifications

• At least one year (w/ degree) or at least three years (w/o degree) of office admin experience.
• Bachelor’s Degree preferred

Responsibilities

• Maintain office appearance (kitchen, production & open work areas and conference rooms)
• Provide light reception responsibilities - including answering phones and greeting visitors
• Serve as primary contact to building management
• Coordinate in-office meetings, assisting visitors, ordering catering weekly and as needed
• Manage inventory of supplies & collateral and place orders accordingly
• Distribute mail and packages
• Prepare and process FedEx/UPS packages
• Set-up new hire workstations and conduct clean-outs post-terminations
• Other office coordination tasks as needed
• Coordinate travel arrangements for Senior Professionals
• Assist with expense reports and filing
• Assist with ordering & shipping of closed deal marketing materials

Job description

Description

Summary:

Capstone Partners ("Capstone") is one of the largest and most active investment banking firms in the U.S. For over 20 years, Capstone Partners has been a trusted advisor to leading middle market companies, offering a fully integrated range of investment banking and financial advisory services uniquely tailored to help owners, investors, and creditors through each stage of the company's lifecycle. Capstone's services include M&A advisory, debt and equity placement, corporate restructuring, special situations, valuation and fairness opinions, and financial advisory services.

Headquartered in Boston, the firm has 250+ professionals in multiple offices across the U.S. With 12 dedicated industry groups, Capstone delivers sector-specific expertise through large, cross-functional teams. Capstone is a subsidiary of Huntington Bancshares Incorporated (NASDAQ: HBAN). For more information, visit www.capstonepartners.com.

Capstone is seeking a motivated administrative professional to support a busy and growing office, in Boston. We would like a polished, and articulate professional with at least one to two years of experience.

In this role you will be responsible for maintaining and coordinating Capstone’s headquarters, the Boston office. Daily support to the team in Boston is a major part of this position. In this fast-paced role, projects will vary throughout the week, and often throughout the day. This is a fantastic opportunity for a versatile and diligent individual to gain valuable experience and truly make your mark on our firm by showcasing your outstanding administrative expertise. The position requires a savvy personality with a strong work ethic, positive spirit and excellent communication skills. Must have a willingness to take on additional projects and work outside of the scope of the job description.

General Office Coordination:

• Maintain office appearance (kitchen, production & open work areas and conference rooms)
• Provide light reception responsibilities - including answering phones and greeting visitors
• Serve as primary contact to building management
• Coordinate in-office meetings, assisting visitors, ordering catering weekly and as needed
• Manage inventory of supplies & collateral and place orders accordingly
• Distribute mail and packages
• Prepare and process FedEx/UPS packages
• Set-up new hire workstations and conduct clean-outs post-terminations
• Other office coordination tasks as needed

Firmwide Administrative Support:

• Coordination of travel arrangements and preparing itineraries for Senior Professionals
• Assist Senior Professionals with creation of expense reports: organize, prepare and file
• Aid with ordering & shipping of closed deal “tombstones” (deal toys) with internal teams
• Assemble and bind meeting collateral (books/pitches) and shipment of books as requested
• Help Business Management team draft and format firm correspondence and presentations
• Order business cards for colleagues
• Potential event support: guests lists and RSVPs and possible event set-up & breakdown
• Work with Huntington (HNB) teams and outside vendors for office equipment maintenance
• Enter ServiceNow tickets for occasional colleague requests
• Occasionally order and set-up for basic office/IT equipment (if on-site IT is unavailable)
• Possible assistance with minor IT issues (if on-site IT is unavailable)
• Sporadically assist with scheduling of candidate interviews for Capstone open positions
• Other administrative tasks as necessary

Basic Qualifications:

• At least one year (w/ degree) at least three years (w/o degree) of office admin experience

Preferred Qualifications:

• Extremely reliable and committed
• Excellent written and verbal communication skills
• Must be detail oriented, proactive, take initiative and have a friendly, can-do attitude
• Strong organization skills with the ability to prioritize time-sensitive tasks
• Proficiency with Microsoft O365: Word, Excel, Outlook, PowerPoint & Teams
• Must be able to work independently in a team-oriented environment
• Ability to manage confidential situations (and information) with professionalism
• Bachelor’s Degree preferred
• Monday through Friday, 8:30am – 5:30pm (overtime work may be required)
• Required to be in the office five days per week

Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)

Workplace Type:

Office

Our Approach to Office Workplace Type

Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.

Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.

Compensation Range:

$31.00-$34.00 Hourly

The compensation range represents the anticipated low and high end of the base compensation range for this position. Actual compensation will vary based on various factors including but not limited to location, experience, and education. Colleagues in this position are also eligible to participate in an applicable incentive compensation plan. In addition, Huntington provides a variety of benefits to colleagues, including health insurance coverage, wellness program, life and disability insurance, retirement savings plan, paid leave programs, paid holidays and paid time off (PTO).

Huntington is an Equal Opportunity Employer.

Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.