Capital Signage Specialist PM

Insight Global; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Insight Global seeks a Signage Specialist to support the Wayfinding & Signage program. You will assist in planning, implementing, and maintaining signage across projects, coordinating production, and handling contract and budget management.

Your role includes data entry, documentation, and responding to customer inquiries, while collaborating with project managers, owners, and consultants to deliver production-ready artwork and signage solutions.

Qualifications

• Strong experience within the signage industry.
• Experience with signage documentation and production methods.
• Knowledge of custom signage and code-required signage requirements.
• Project management and contract administration experience.
• Ability to review site conditions and work completed in the field.
• Strong data entry, administration, and documentation skills.
• Proficiency with Microsoft Office Suite, particularly Excel, SharePoint, and related applications.
• Ability to prepare spreadsheets, reports, correspondence, technical documents, and construction documentation.
• Experience supporting project management and contract/vendor administration.
• Excellent written and verbal communication skills.
• Strong organization, record-keeping, and multitasking abilities.
• Ability to produce presentations, PowerPoints, and reports.
• Experience conducting research and preparing recommendations.
• Ability to manage vendors and partner agencies effectively.

Responsibilities

• Provide administrative and technical support to the Wayfinding & Signage program through all project phases (planning, implementation, maintenance).
• Coordinate production and installation processes, including reviewing and finalizing artwork and sign manufacturing.
• Enter and manage data across systems used by the Signage Department; document field work and respond to customer requests.
• Support project managers, owners, and consultants to ensure production-ready signage and timely issue resolution.
• Assist with contract, budget management, and vendor coordination.

Skills

Signage industry experience

Signage documentation

Project management

Contract administration

Vendor management

Data entry and documentation

Microsoft Office (Excel/SharePoint)

Presentation creation (PowerPoint)

Communication skills

Multitasking and organization

Tools

None

Job description

Job Description

The Signage Specialist reports to the Manager of Capital Signage and provides administrative and technical support to the Wayfinding & Signage program. The role focuses on distributing Sound Transit's five county vision throughout passenger-facing projects and maintaining the quality and consistency of signage across the agency. This position acts as an internal consultant to support projects through all phases, including planning, implementation, and maintenance. Responsibilities include administrative functions such as project, contract, and budget management, as well as reviewing processes and products. The Signage Specialist supports existing sites, documents completed field work, enters data into FileMaker, recreates message schedules, creates work requests, enters data into systems used by office teams and the Signage Department, and coordinates timely responses to customer requests. The role works closely with project managers, owners, and consultants to finalize production-ready artwork, oversee and coordinate sign manufacturing, and resolve challenges that arise during implementation. Additional responsibilities include responding to inquiries about procedures and standards, reviewing signage contractor work, and providing support as directed.

Skills and Requirements

• Strong experience within the signage industry.
• Experience with signage documentation and production methods.
• Knowledge of custom signage and code-required signage requirements.
• Project management and contract administration experience.
• Ability to review site conditions and work completed in the field.
• Strong data entry, administration, and documentation skills.
• Proficiency with Microsoft Office Suite, particularly Excel, SharePoint, and related applications.
• Ability to prepare spreadsheets, reports, correspondence, technical documents, and construction documentation.
• Experience supporting project management and contract/vendor administration.
• Excellent written and verbal communication skills.
• Strong organization, record-keeping, and multitasking abilities.
• Ability to produce presentations, PowerPoints, and reports.
• Experience conducting research and preparing recommendations.
• Ability to manage vendors and partner agencies effectively.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].