Capital Projects Manager

Downstreet; Barre (VT); On-site; USD 55,000 - 57,000; Full time

Benefits offered by this job

403(b) with company match up to 4.5%

Dental insurance benefits

Life insurance and long-term disabled

Generous paid leave (vacation, sick, &

Short-term disability

Job summary

Downstreet is seeking a highly organized Capital Projects Manager to coordinate capital improvements across our affordable housing portfolio. The role encompasses project management, contractor procurement, permitting, and meticulous recordkeeping across departments.

You will collaborate with Asset Management and Facilities to align annual capital plans and budgets and ensure timely progress on multiple ongoing projects.

Qualifications

• Strong administrative and systems skills, including file management, tracking, and reporting.
• Proficient with Microsoft 365, especially Excel and SharePoint, and able to learn new systems.
• Able to manage concurrent projects, budgets, schedules, vendors, and deadlines.
• Experience with project management, federal or state regulations, local permitting, or contractor bidding a plus.
• Three years of relevant experience in administration, housing, project coordination, or related field preferred.
• Understanding of construction processes, costs, contracts, or related experience preferred.
• Strong communication, attention to detail, and commitment to equity and inclusion.
• Valid Vermont Driver’s License, insured personal vehicle, and ability to travel.

Responsibilities

• Coordinate annual capital plans and budgets with Asset Management and Facilities.
• Maintain project schedules, budgets, trackers, deadlines, and progress reports.
• Manage Capital Needs Assessments and systems for contracts, approvals, and project records.
• Prepare contractor RFPs and bid packages, review proposals, and document selection.
• Coordinate federal, state, and local requirements, including permitting and funder conditions.
• Track zoning, permits, insurance, bonding, and required approvals.
• Coordinate contractors and vendors while monitoring costs, change orders, and project completion.
• Draft scopes, coordinate contracts and procurement, and maintain closeout records.
• Track invoices, payments, compliance documentation, and reporting requirements.
• Support Real Estate Development on rehabilitation projects and maintenance coordination.
• Coordinate Davis-Bacon compliance on applicable real estate development projects, including reviewing certified payrolls, tracking prevailing wage requirements, maintaining documentation, and coordinating with contractors to resolve compliance issues.
• Run project-related errands, including delivering documents, obtaining supplies, and transporting materials between offices, properties, and construction sites.
• Provide general administrative support to the Real Estate Development and Asset Management teams, including maintaining project files and tracking systems, scheduling, processing invoices, and preparing reports and correspondence.

Skills

Administrative and systems skills

Project management

Strong communication

Equity and inclusion awareness

Tools

Microsoft 365

Excel

SharePoint

Job description

Thank you for your interest in joining our team!

We are looking for a Capital Projects Manager to join our team!

Downstreet seeks a highly organized, systems-oriented Capital Projects Manager to coordinate capital improvements across our affordable housing portfolio. This role combines project management, contractor procurement, permitting, and accurate recordkeeping across departments.

Key Responsibilities

Coordinate annual capital plans and budgets with Asset Management and Facilities.

Maintain project schedules, budgets, trackers, deadlines, and progress reports.

Manage Capital Needs Assessments and systems for contracts, approvals, and project records.

Prepare contractor RFPs and bid packages, review proposals, and document selection.

Coordinate federal, state, and local requirements, including permitting and funder conditions.

Track zoning, permits, insurance, bonding, and required approvals.

Coordinate contractors and vendors while monitoring costs, change orders, and project completion.

Draft scopes, coordinate contracts and procurement, and maintain closeout records.

Track invoices, payments, compliance documentation, and reporting requirements.

Support Real Estate Development on rehabilitation projects and maintenance coordination.

Coordinate Davis-Bacon compliance on applicable real estate development projects, including reviewing certified payrolls, tracking prevailing wage requirements, maintaining documentation, and coordinating with contractors to resolve compliance issues.

Run project-related errands, including delivering documents, obtaining supplies, and transporting materials between offices, properties, and construction sites.

Provide general administrative support to the Real Estate Development and Asset Management teams, including maintaining project files and tracking systems, scheduling, processing invoices, and preparing reports and correspondence.

Experience and Education

Strong administrative and systems skills, including file management, tracking, and reporting

Proficient with Microsoft 365, especially Excel and SharePoint, and able to learn new systems

Able to manage concurrent projects, budgets, schedules, vendors, and deadlines

Experience with project management, federal or state regulations, local permitting, or contractor bidding a plus

Three years of relevant experience in administration, housing, project coordination, or related field preferred

Understanding of construction processes, costs, contracts, or related experience preferred

Strong communication, attention to detail, and commitment to equity and inclusion

Valid Vermont Driver’s License, insured personal vehicle, and ability to travel

Physical Requirements

Prolonged periods sitting at a desk and working at a computer

Ability to climb stairs and safely access basements and rooftops during property and construction-site visits

Must be able to lift up to 25 pounds at a time

Compensation

The annual salary for this position is $55,000 to $57,000 per year.

Downstreet also provides a comprehensive benefits package, which includes:

• 403(b) with company match up to 4.5%
• Dental insurance benefits
• Life insurance and long-term disability benefits
• Generous paid leave allowances (vacation, sick, and personal time)
• Short-term disability

Downstreet is strongest when we have a team that represents a variety of backgrounds, perspectives, and skills. We know that the more inclusive we are, the better our work will be. We are an equal employment opportunity employer, and all qualified applicants, regardless of race, color, ancestry, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, disability, or veteran status are encouraged to apply.

Downstreet is an equal opportunity employer, and all qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.