Capital Projects and Contracts Coordinator

Moffitt Cancer Center; Land O' Lakes (FL); On-site; USD 31,000 - 48,000; Full time

Job summary

Moffitt Cancer Center seeks a Capital Projects and Contracts Coordinator to support procurement requisitions, contract administration, financial administration, and operational coordination for the Speros FL campus.

Responsibilities include vendor onboarding, contract tracking, notary services, and invoice processing, with collaboration across Design & Construction, Real Estate, and Finance functions. Experience with ERP and e-signature platforms is preferred.

Qualifications

• High School Diploma or GED required; 3 years in procurement/contract administration or related operations preferred.
• ERP, procurement, or financial management system experience is required or strongly preferred.
• Experience with contract lifecycle management platforms and electronic signatures is a plus.

Responsibilities

• Enter procurement requisitions and process purchase orders.
• Coordinate contract initiation, review, approvals, execution, and tracking; monitor renewals and amendments.
• Process invoices and support project budget reporting; resolve discrepancies with vendors and internal stakeholders.
• Coordinate vendor onboarding and documentation; maintain organized vendor records and ensure compliance.

Skills

MS Office

ERP systems

Procurement

Vendor management

Education

High School Diploma or GED

Associate degree in Business Administration/Finance

Tools

Workday

Lawson

SAP

Job description

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.SummaryThe Capital Projects and Contracts Coordinator provides procurement requisition entry, contract administration, financial administration, and operational coordination support across the Speros FL campus – a 775-acre, mixed-use life science campus development in Pasco County, Florida. This position coordinates vendor onboarding, contracts, purchase order request, and invoice processing activities by gathering, maintaining, and submitting the documentation, data, and approvals required by Procurement and Contracting teams through corporate ERP and financial systems. Initiates contracts and maintains contract status and document execution through Evisort and DocuSign. Compiles reimbursement packages, obtains approvals and submissions to FDOT and Pasco County in support of active construction and infrastructure workstreams. The role serves as the primary point of contact for campus operations vendors. Ensures diversity compliance reporting and performs notary functions. This position supports the Design & Construction, Real Estate, and Finance functions and warrants a high degree of organizational discipline, discretion, and professionalism in all interactions with internal leadership, contractors, vendors, consultants, and agency partners.ResponsibilitiesContract Administration & ProcurementCoordinate contract initiation, review, approval, execution, and tracking activities.Support purchase order and requisition processing through corporate procurement systems.Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.Maintain accurate contract, procurement, and project documentation.Financial & Project AdministrationReview, process, and track invoices and payment requests.Support project budget administration and financial reporting activities.Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.Monitor project commitments and maintain accurate financial records.Vendor & Operational CoordinationServe as a primary administrative contact for vendors supporting campus operations and construction activities.Coordinate vendor onboarding documentation and approval processes.Maintain organized vendor records and ensure compliance with organizational requirements.Support bid solicitation and small project coordination activities.Compliance & Reimbursement SupportAssist with preparation and submission of reimbursement documentation to external funding agencies.Support diversity compliance reporting and subcontractor tracking activities.Maintain project documentation to support audit, reimbursement, and regulatory requirements.Perform notary services as needed for contracts and project-related documentation.Minimum QualificationsHigh School Diploma or GED.Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.Experience working within an ERP, procurement, or financial management system.Strong organizational, time management, and problem-solving skills.Demonstrated ability to manage multiple priorities with accuracy and attention to detail.Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.Valid Florida Driver License.Florida Notary Public Commission or ability to obtain within an established timeframe.Preferred QualificationsAssociate degree in Business Administration, Finance, Accounting, Supply Chain Management, or a related field.Experience supporting construction, real estate development, capital projects, or infrastructure programs.Experience with contract lifecycle management platforms and electronic signature systems.Experience with Workday, Lawson, SAP, or similar financial and procurement systems.Knowledge of project reimbursement processes, governmental funding programs, or compliance reporting requirements.Salary Range$22.74 - $34.68Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.Moffitt Career SiteIf you have the vision, passion, and dedication to contribute to our mission,then we have a place for you!1. Equal Employment OpportunityMoffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.2. Reasonable AccommodationFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.Read more information about your EEO rights under the law.Transparency in Coverage Rule