Capital Programs and Compliance Manager

Buffalo Solar; Village of Depew (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Intraform LLC in Buffalo, NY is seeking a Capital Programs & Compliance Manager to lead grants, incentives and financing programs across our development portfolio. Reporting to the CFO and working cross-functionally, you will manage applications from requirements through award, reimbursement, compliance and closeout as a senior, independent contributor.

This role requires meticulous organization, proactive risk management, and the ability to coordinate multiple projects, deadlines and

Qualifications

• Bachelor's degree in business, finance, accounting, public administration, real estate, construction, sustainability or related field.
• 5+ years of grants, incentives, public funding, or project-finance administration experience.
• Experience managing complex applications, reimbursements, contracts or compliance requirements.
• Strong Excel and document-management skills; excellent written communication.

Responsibilities

• Research and monitor opportunities from NYSERDA, NY Green Bank, utilities, government agencies and other funding sources.
• Manage grant, incentive and financing applications from initial requirements through award and contracting.
• Translate complex program requirements into clear deadlines, responsibilities and documentation needs.
• Maintain funding and compliance calendars across multiple projects.
• Coordinate documentation with Development, Accounting, Buffalo Solar, consultants, attorneys, lenders and project partners.
• Manage lender and funding-agency due diligence, reimbursements, draws and reporting.
• Track pending, awarded, approved, collected and outstanding funding.
• Maintain complete, audit-ready records and manage post-award compliance and closeout.
• Identify potential compliance issues before they put funding at risk.

Skills

Project management

Written communication

Organizational skills

Stakeholder management

Attention to detail

Education

Bachelor's degree in business, finance, accounting, public administration, real estate, construction, sustainability, energy or a related field

Tools

Excel

Document management

Job description

Capital Programs & Compliance Manager

Intraform LLC | Buffalo, NY | Full-Time

About the Role

Intraform is a growing real-estate development company focused on high-performance buildings that integrate clean-energy technologies and innovative financing strategies.

We are seeking a Capital Programs & Compliance Manager to manage the grants, incentives and financing programs supporting our development portfolio.

Working closely with our CFO and development team, you will manage funding opportunities from application through award, reimbursement, compliance and closeout. This is a senior individual-contributor role for someone who is highly organized, detail-oriented and capable of independently managing complex programs with many requirements and deadlines.

What You'll Do

• Research and monitor opportunities from NYSERDA, NY Green Bank, utilities, government agencies and other funding sources.
• Manage grant, incentive and financing applications from initial requirements through award and contracting.
• Translate complex program requirements into clear deadlines, responsibilities and documentation needs.
• Maintain funding and compliance calendars across multiple projects.
• Coordinate documentation with Development, Accounting, Buffalo Solar, consultants, attorneys, lenders and project partners.
• Manage lender and funding-agency due diligence, reimbursements, draws and reporting.
• Track pending, awarded, approved, collected and outstanding funding.
• Maintain complete, audit-ready records and manage post-award compliance and closeout.
• Identify potential compliance issues before they put funding at risk.

What We're Looking For

• Bachelor's degree in business, finance, accounting, public administration, real estate, construction, sustainability, energy or a related field.
• 5+ years of relevant experience preferred in grants, incentives, public funding, economic development, project finance administration, real-estate development, clean energy or a related field.
• Experience managing complex applications, reimbursements, contracts or compliance requirements.
• Strong project-management, organizational and written communication skills.
• Strong Excel and document-management skills.
• Ability to independently manage multiple projects, deadlines and stakeholders.

Experience with NYSERDA, NY Green Bank, clean-energy incentives, real-estate development, affordable housing, government funding, construction draws, lender due diligence, solar, battery storage, electrification or tax-credit documentation is especially valuable but not required.

What Success Looks Like

You will ensure funding opportunities are identified and pursued on time, awards are properly administered, reimbursements and draws move efficiently, leadership has clear visibility into funding status, and project records remain compliant and audit-ready.

Most importantly: funding should never be lost because of a preventable missed deadline, documentation failure or compliance requirement.