Capital Planning & Expenditure Specialist

KellyMitchell Group; City of Rochester (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401K offered

Job summary

KellyMitchell Group in Rochester, NY is seeking a Business Planning Specialist who will create and monitor appropriation requests across the capital funding cycle, maintain accurate capex records, and support financial reporting and month-end close activities in collaboration with construction teams.

You will use SAP, Ariba, and Microsoft Office to prepare reports, reconcile vendor statements, manage accruals, and respond to internal and external inquiries with professionalism and timeliness.

Qualifications

• Experience supporting accounting, finance, accounts payable, capital spending, or related business operations.
• Ability to create, track, and maintain financial and capital expenditure records.
• Experience supporting purchase orders, accruals, reconciliations, and financial reporting.
• Proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Create and monitor appropriation requests through all stages of the capital funding process.
• Support construction teams with capital project spending questions and training needs.
• Utilize SAP, Ariba, and internal systems to process capital projects.
• Assist with accounts payable functions and process purchase orders in preparation for expected spending.
• Support monthly accrual and expense/capital reclassification processes.
• Assist with the monthly financial close process.
• Prepare and maintain daily, weekly, and monthly reports related to capital spending.
• Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing.
• Use Microsoft Excel, Word, and other Microsoft Office applications for reporting and analytical needs.
• Respond to internal, external, and vendor inquiries in a timely and professional manner while meeting established service-level requirements.
• Escalate issues to management when appropriate and ensure assigned tasks are completed accurately and on time.

Skills

Capital spending

Accounts payable

Financial reporting

Microsoft Excel

Microsoft Word

Written communication

Time management

Tools

SAP

Ariba

Job description

KellyMitchell Group in Rochester, NY is seeking a Business Planning Specialist who will create and monitor appropriation requests across the capital funding cycle, maintain accurate capex records, and support financial reporting and month-end close activities in collaboration with construction teams.

You will use SAP, Ariba, and Microsoft Office to prepare reports, reconcile vendor statements, manage accruals, and respond to internal and external inquiries with professionalism and timeliness.