Capital Improvements Coordinator

ASM Global-AEG Management HCC LLC.; Honolulu (HI); On-site; USD 64,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

Paid vacation

401k plan

Job summary

Legends Global is seeking a Capital Improvement Project Coordinator to support Hawaii Convention Center projects, manage procurement milestones, and assist with dashboards and documentation. The role requires 2–5 years of construction project management, strong MS Office skills, and the ability to coordinate meetings and reporting while upholding confidentiality and safety standards.

Location is Hawaii; compensation includes a competitive salary and comprehensive benefits, with a focus on

Qualifications

• Requires High School Diploma or GED; BA/BS preferred in business or construction management.
• 2–5 years of construction project management experience or related field.
• Must maintain confidentiality and professional discretion.

Responsibilities

• Assist with project planning including scopes, budgets, procurement milestones, and deliverables.
• Maintain electronic project files, dashboards, schedules, financial trackers, risk logs, and closeout documents.
• Monitor deadlines and communicate outstanding tasks and deliverables.
• Prepare status reports, executive summaries, presentations, and briefing materials.
• Support procurement with solicitation docs, evaluation matrices, bid comparisons, and records.
• Track contracts, purchase orders, change orders, insurance certificates, permits, bonds, and milestones.
• Coordinate meetings, site visits, inspections, and meetings; maintain minutes and action items.
• Communicate effectively regarding construction projects.
• Support Sustainability programs ensuring regulatory and industry standards.

Skills

Multitasking

Communication

Analytical thinking

Customer service

Adaptability

Education

High School Diploma or GED

BA/BS in business or construction management preferred

Tools

Microsoft Office 365

Word

Excel

PowerPoint

Outlook

Job description

POSITION: Capital Improvement Project Coordinator DEPARTMENT: HR REPORTS TO: Associate Director of Projects and Sustainability FLSA STATUS: Salaried, Exempt

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

Manage various capital improvement projects at the Hawaii Convention Center. Administratively support the capital improvement management staff on various procurement procedures. Walk the venue to check on contractors and the projects they are working on.

ESSENTIAL DUTES AND RESPONSIBILITIES

• Support project planning by assisting with scopes, budgets, procurement milestones, and project deliverables
• Maintain electronic project files, dashboards, schedules, financial trackers, risk logs, action-item logs, and closeout documentation
• Monitor project deadlines and communicate outstanding tasks and required deliverables
• Assist in preparing status reports, executive summaries, presentations and briefing materials
• Support procurement activities by preparing solicitation documents, evaluation matrices, bid comparisons, award documentation, and procurement records
• Track contracts, purchase orders, change orders, insurance certificates, permits, bonds and contract milestones
• Coordinate project meetings, site visits, inspections, shutdowns, and operational impacts while maintaining meeting minutes and action items
• Responsible for communications relative to construction projects
• Support Sustainability programs and initiatives, ensuring they meet regulatory and industry standards and HCC goals
• Monitor and track sustainability metrics, providing recommendations for continuous improvement

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• A minimum education level of: High School Diploma or its equivalency (BA/BS Degree Preferred) relating to business and/or construction management.
• 2-5 years construction project management experience or related field.
• Must always maintain the highest degree of confidentiality and professional discretion.
• Must be able to be lift/carry 10 pounds.
• Knowledge of project management, construction administration, procurement, document control, contract administration, timelines, and deadlines.
• Proficient with Microsoft Office 365; Type 45 wpm; 10 key by touch.
• Must demonstrate intermediate level knowledge of Word, Excel, PowerPoint and Outlook.

SKILLS AND ABILITIES

• Must demonstrate an ability to multi-task, meet deadlines, have strong analytical, and customer service skills.
• Demonstrated ability to follow departmental and company procedures accurately and efficiently.
• Must always demonstrate a high level of performance in communication. This includes verbal, written, inter-departmental and outside of the department to all levels of employees as well as any people outside of the department and/or organization.
• Must effectively adapt to a changing environment and department needs.

COMPENSATION

• Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
• Salary: $64,000-$74,000

WORKING CONDITIONS

• Location: Hawaii CC

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.