Human Resources Coordinator

asmglobal; Honolulu (HI); On-site; USD 42,000 - 62,000; Part time

Job summary

Legends Global is seeking an HR Coordinator to support our Human Resources team at the Hawaii Convention Center. You will manage the employee lifecycle, maintain records, coordinate onboarding and offboarding, and assist with recruitment logistics.

The role requires strong communication, attention to detail, and the ability to handle confidential information in a fast-paced venue environment. A high school diploma and 2–4 years HR admin experience are preferred.

Qualifications

• High school diploma or equivalent required; college coursework or degree preferred.
• 2–4 years of experience in HR administration or a similar large-scale administrative role.
• Proficient in Microsoft Office; experience with Excel and SharePoint preferred.
• Familiarity with HRIS systems; Workday experience a plus.

Responsibilities

• Coordinate onboarding, offboarding, orientation, and new hire documentation for venue employees.
• Maintain accurate employee records and ensure compliance with policies, federal and state employment laws, and HR documentation requirements.
• Support hourly and salaried recruitment by scheduling interviews and coordinating hiring logistics.
• Serve as HR resource for benefits, payroll, policies, timekeeping and employee relations; escalate issues as needed.
• Assist HR programs and initiatives, including engagement activities, training coordination, performance management, and recognition.
• Partner with venue leadership to support workforce planning, staffing reports and HR metrics; ensure a compliant workplace.

Skills

Communication

Spanish

Time management

Multitasking

Confidentiality

Team collaboration

Problem solving

Relationship building

Education

High school diploma or equivalent

College coursework or degree preferred

2–4 years HR administration experience

Tools

Microsoft Office

Excel

SharePoint

HRIS (Workday a plus)

Job description

POSITION: HR Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

FLSA STATUS: Hourly / Non-Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world‑class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

ESSENTIAL DUTES AND RESPONSIBILITIES

• Coordinate all stages of the employee lifecycle, including onboarding, offboarding, orientation, and new hire documentation for venue employees

• Maintain accurate employee records and ensure compliance with company policies, federal and state employment laws, and HR documentation requirements

• Support hourly and salaried recruitment efforts by scheduling interviews, coordinating hiring logistics, and assisting hiring managers throughout the recruitment process

• Serve as a primary HR resource for venue team members by responding to questions related to benefits, payroll, policies, timekeeping, and employee relations, escalating issues as appropriate

• Assist with HR programs and initiatives, including employee engagement activities, training coordination, performance management processes, and recognition programs

• Partner with venue leadership to support workforce planning, maintain staffing reports and HR metrics, and ensure a positive and compliant workplace environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent required; college coursework or degree preferred.

• 2–4 years of experience in HR administration or a similar large-scale administrative role.

• Proficient in Microsoft Office; experience with Excel and SharePoint preferred.

• Familiarity with HRIS systems; Workday experience a plus.

SKILLS AND ABILITIES

• Strong written, verbal, and interpersonal communication skills.

• Bilingual in Spanish is a plus.

• Excellent time management, organization, and multitasking abilities.

• Proven ability to prioritize tasks and manage competing deadlines in a fast‑paced environment.

• Highly professional with strong social skills and the ability to maintain confidentiality.

• Flexible and proactive, with the ability to work independently and as part of a team.

• Strong problem‑solving skills with the ability to identify areas for improvement and implement solutions.

• Able to build strong internal relationships and know when to elevate issues appropriately.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Hawaii Convention Center

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.