Candidate Experience Champion | Recruiting Coordinator

TraceLink; Wilmington (MA); On-site; USD 71,000 - 87,000; Full time

Job summary

TraceLink is seeking a Candidate Experience Associate to own end-to-end interview scheduling for US roles, with some EMEA support, coordinating executive level logistics and ensuring a smooth candidate experience.

You will manage offers and onboarding, partner with recruiters and hiring managers, build Greenhouse reports, and coordinate interviews using Zoom and Google Calendar. The role supports US internship programs and employer branding initiatives.

Qualifications

• 3-5 years of experience in recruiting coordination, HR operations, or a similar candidate-facing role.
• Hands-on experience with Greenhouse Recruiting (or a similar ATS).
• Proficiency with Zoom and Google Calendar for scheduling and coordination.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
• Excellent written and verbal communication skills, including experience conducting candidate phone/video outreach.
• A proactive, detail-oriented mindset with a strong sense of ownership.

Responsibilities

• Own end-to-end interview scheduling, primarily for US roles with some EMEA support, ensuring a smooth and professional candidate experience, coordinating executive level scheduling and logistics.
• Manage the offer process accurately and on time.
• Onboard new hires into internal systems, ensuring all steps are completed ahead of day one.
• Partner closely with Recruiters, hiring managers, and cross-functional stakeholders throughout the hiring journey — from interview stage through onboarding.
• Build reports and dashboards in Greenhouse and process audit requirements
• Maintain and manage candidate data and workflows within Greenhouse Recruiting.
• Coordinate interviews using Zoom and Google Calendar, troubleshooting scheduling conflicts as they arise.
• Bring creative ideas to employer branding initiatives, leveraging AI tools where useful to improve efficiency and candidate engagement, support US Internship programs.

Skills

Recruiting coordination

Communication

Organizational skills

Multi-stakeholder management

Candidate outreach

Education

Bachelor's degree or equivalent

Tools

Greenhouse Recruiting

Zoom

Google Calendar

Job description

TraceLink is seeking a Candidate Experience Associate to own end-to-end interview scheduling for US roles, with some EMEA support, coordinating executive level logistics and ensuring a smooth candidate experience.

You will manage offers and onboarding, partner with recruiters and hiring managers, build Greenhouse reports, and coordinate interviews using Zoom and Google Calendar. The role supports US internship programs and employer branding initiatives.