Talent Experience Architect — Recruiting Coordinator

UNKNOWN; Wilmington (MA); On-site; USD 71,000 - 87,000; Full time

Job summary

TraceLink is seeking a Candidate Experience Associate to drive a smooth candidate journey from scheduling through day one. You will primarily support US hiring, with some EMEA coordination, working closely with recruiters, hiring managers, and candidates to keep the process moving efficiently.

The role emphasizes managing interview logistics, onboarding, and data integrity in Greenhouse Recruiting, with opportunities to contribute to employer branding using AI tools and to improve candidate

Qualifications

• 3-5 years of experience in recruiting coordination, HR operations, or a similar candidate-facing role.
• Hands-on experience with Greenhouse Recruiting (or a similar ATS).
• Proficiency with Zoom and Google Calendar for scheduling and coordination.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders.
• Excellent written and verbal communication, including candidate outreach.
• Bachelor's degree preferred, or equivalent practical experience.

Responsibilities

• Own end-to-end interview scheduling, primarily for US roles with some EMEA support.
• Manage the offer process accurately and on time.
• Onboard new hires into internal systems, ahead of day one.
• Partner with recruiters, hiring managers, and cross-functional stakeholders.
• Build reports and dashboards in Greenhouse and ensure process audits.
• Coordinate interviews using Zoom and Google Calendar.
• Support employer branding initiatives with AI tools.

Skills

Recruiting coordination

Greenhouse Recruiting

Zoom

Google Calendar

Organizational skills

Candidate outreach

Communication

Education

Bachelor's degree or equivalent

Tools

Greenhouse Recruiting (ATS)

Docusign

Job description

TraceLink is seeking a Candidate Experience Associate to drive a smooth candidate journey from scheduling through day one. You will primarily support US hiring, with some EMEA coordination, working closely with recruiters, hiring managers, and candidates to keep the process moving efficiently.

The role emphasizes managing interview logistics, onboarding, and data integrity in Greenhouse Recruiting, with opportunities to contribute to employer branding using AI tools and to improve candidate