Candidate Engagement Coordinator

Caireformadison; Madison (WI); On-site; USD 21,000 - 30,000; Full time

Job summary

Caireformadison is seeking a Candidate Engagement Coordinator to work closely with the candidate and help ensure campaign events, meetings, and appearances run smoothly.

This hands-on, highly organized role requires reliability, discretion, and the ability to manage schedules, logistics, and communications in a fast-moving campaign environment. You will represent the campaign publicly and support event setup, sign-in, materials, and follow-up.

Qualifications

• Extremely reliable and organized.
• Comfortable working with a candidate and the public.
• Friendly, professional, and approachable.
• Calm and flexible when plans change.
• Strong attention to detail.
• Good communication skills.
• Willing to work evenings and weekends, often on short notice.

Responsibilities

• Attend campaign events, meetings, and appearances and help keep on schedule.
• Coordinate arrival, parking, and logistical needs for events.
• Ensure candidate has information and materials for each event.
• Communicate schedule changes to the candidate and campaign manager.
• Set up and manage event materials, sign-in, and attendee direction.
• Assist with photographs, introductions, and speaking order as needed.
• Maintain organized campaign materials and track event details and follow-up needs.
• Identify and address logistical issues before they become problems.

Skills

Reliability

Organization

Communication

People skills

Flexibility

Attention to detail

Smartphone use

Calendar management

Evening/weekend availability

Tools

Gmail

Google Calendar

Smartphone

Job description

About the Role

The Candidate Engagement Coordinator works closely with the candidate to help ensure that campaign events, meetings, and appearances run smoothly.

This is a hands‑on, highly organized role for someone who enjoys being around people, can anticipate what needs to happen next, is comfortable juggling details in a fast‑moving campaign environment, and operates with a high degree of discretion.

The ideal candidate is dependable, personable, discreet, and comfortable representing the campaign in public.

Key Responsibilities

Candidate Support

• Attend campaign events, meetings, community gatherings, and other candidate appearances.
• Help the candidate stay on schedule and prepared throughout the day.
• Coordinate arrival, departure, parking, and other event logistics.
• Make sure the candidate has the information and materials needed for each event.
• Communicate schedule changes and logistical updates to the candidate and campaign manager.

Event Support

• Arrive early to help set up and prepare for events.
• Manage candidate sign‑in and registration tables.
• Greet attendees and help direct people where they need to go.
• Maintain sign‑in sheets, contact information, and other event materials.
• Help distribute campaign literature, buttons, signs, and other materials.
• Assist with photographs, introductions, speaking order, and other event details as needed.
• Help clean up and return campaign materials following events.

Campaign Coordination

• Maintain organized campaign materials and supplies.
• Track event details, contacts, and follow‑up needs.
• Communicate with event hosts and campaign volunteers as directed.
• Help identify and address logistical issues before they become problems.
• Perform other campaign support duties as needed.

What We're Looking For

• Extremely reliable and organized.
• Comfortable working directly with a candidate and members of the public.
• Friendly, professional, and approachable.
• Able to remain calm and flexible when plans change.
• Strong attention to detail.
• Good communication skills.
• Comfortable using a smartphone, email, Google Calendar, and basic digital tools.
• Willing and able to work evenings and weekends, often on short notice.
• Previous campaign, political, event, hospitality, nonprofit, or administrative experience is helpful but not required.

The Right Person

This role is a good fit for someone who naturally thinks:

"What does the candidate need next?"

You don't need to know everything about campaigns. You do need to be dependable, observant, comfortable with people, and willing to jump in wherever needed.

Physical/Work Requirements

The position involves frequent attendance at public events and may require standing, walking, carrying campaign materials, setting up tables and signage, and traveling throughout Madison.