Cancer Conference Coordinator

Mahaska Health; Oskaloosa (IA); On-site; USD 45,000 - 70,000; Full time

Job summary

Mahaska Health is seeking a Tumor Board Coordinator to plan, coordinate, and document multidisciplinary cancer conferences in alignment with CoC accreditation standards. You will facilitate communication among physicians, nurses, registrars, and other cancer care team members, ensuring data accuracy and timely follow‑up actions.

The role emphasizes collaboration, report generation, and adherence to accreditation requirements, supporting quality improvement and cancer program metrics within a

Qualifications

• High school diploma or GED required; associate degree or equivalent experience preferred.
• Minimum of two years of administrative or clerical experience preferred.
• Previous oncology or oncology accreditation experience preferred.
• Experience with cancer registry operations, accreditation standards, or multidisciplinary program coordination preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to coordinate multiple activities and meet deadlines.
• Proficiency with electronic medical records and Microsoft Office applications.
• Ability to analyze data and prepare reports.
• Ability to work independently and collaboratively with multidisciplinary teams.
• Ensure timely completion and distribution of tumor board documentation.
• Achieve established cancer program goals related to case presentation and multidisciplinary participation.
• Foster collaboration and communication among members of the oncology team.

Responsibilities

• Coordinate and schedule multidisciplinary tumor board meetings in accordance with CoC requirements.
• Prepare cases for presentation based on established criteria.
• Collaborate with physicians, surgeons, radiologists, pathologists, medical oncologists, radiation oncologists, and other specialists to obtain required clinical information.
• Develop and distribute meeting agendas and case summaries prior to each meeting.
• Ensure all necessary imaging, pathology slides, laboratory results, and medical records are available for review.
• Record attendance and maintain documentation of multidisciplinary participation.
• Document case discussions, recommendations, treatment plans, and follow-up actions.
• Maintain tumor board records in accordance with organizational policies and CoC standards.
• Monitor compliance with Commission on Cancer accreditation requirements related to Tumor Board.
• Monitor and track tumor board presentation rates to ensure compliance with (CoC) standards and organizational goals.
• Attend Cancer Committee meetings and provide reports regarding Tumor Board activities, quality metrics, and compliance as requested.
• Coordinate, facilitate, and maintain documentation for multidisciplinary cancer conferences, tumor boards, Cancer Committee meetings, and other cancer‑related meetings as assigned.
• Prepare reports and supporting documentation for accreditation surveys and site visits.
• Track implementation of tumor board recommendations when applicable.
• Participate in cancer program quality improvement initiatives.
• Assist with clinical quality studies, cancer program metrics, and performance improvement projects.
• Support program goals related to cancer outcomes and patient experience.
• Maintain databases and logs of cases presented.
• Generate monthly, quarterly, and annual reports regarding tumor board activities.
• Assist with collection and analysis of cancer program data.
• Serve as the primary liaison for tumor board activities.
• Promote effective interdisciplinary communication among cancer care team members.
• Provide education regarding tumor board processes and participation requirements.
• Communicate recommendations and follow-up items to appropriate staff and providers.

Skills

Strong organizational skills

Excellent written and verbal skills

Coordinate multiple activities

Microsoft Office

EMR proficiency

Education

High school diploma or GED

Associate degree or equivalent experience preferred

Tools

Electronic Medical Records

Office software (Microsoft Office)

Job description

Mahaska Health is seeking a Tumor Board Coordinator to plan, coordinate, and document multidisciplinary cancer conferences in alignment with CoC accreditation standards. You will facilitate communication among physicians, nurses, registrars, and other cancer care team members, ensuring data accuracy and timely follow‑up actions.

The role emphasizes collaboration, report generation, and adherence to accreditation requirements, supporting quality improvement and cancer program metrics within a