Campus Tech Procurement & Vendor Liaison

Ball State University; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid vacation (24 days)

Sick days (12)

Holidays (10)

Parental leave

Health and dental insurance

Tuition benefits

Job summary

Ball State University is seeking a Technology Advisor within Information Technology to join an exceptional team focused on desktop and mobile computing solutions. You will research, propose, and procure technology for campus initiatives and coordinate day-to-day vendor relationships.

The role emphasizes collaboration with IT leadership and campus partners, handling procurement activities, budgets, RFPs/RFQs, and ensuring security documentation such as ISO 27001 or SOC 2 reports.

Qualifications

• Bachelor's degree from an accredited college or university by date of appointment.
• Or, in lieu of a Bachelor's degree: Associate's degree plus an additional combination of education or experience in Information Technology equivalent to two years.
• Or 3. High school diploma or GED plus an additional combination of education or experience in Information Technology equivalent to four years.
• At least two years of experience working in a technology procurement, vendor relations, project management, technology support role, or related field.
• Excellent oral and written communication skills; exceptional customer service skills; strong analytical and problem-solving skills; strong organizational skills.

Responsibilities

• Coordinate the overall annual College Technology Plans for all Academic colleges.
• Serve as a technology advisor in making recommendations to campus departments on the best technology to meet their needs.
• Work with Technology Helpdesk and Desktop Support units, collaborating on orders, scheduling, and installation timelines of new equipment for all campus partners.
• Coordinate with technology vendors and suppliers in support of assigned IT initiatives, procurement activities, and projects.
• Contact technology vendors for product information, price quotes, availability of items, and order requirements or restrictions.
• Work with IT leadership on all technology planning, allocations and budgets ensuring accurate allocations and yearly budgeted amounts are accurately maintained.
• Collaborate and support IT leadership on projects and strategic initiatives, including the IT Software Review process and other projects as needed.
• Onboard new technology vendors as needed by coordinating required information and documentation.
• Collaborate on periodic vendor reviews, which may involve scheduling, reviewing proposals, meeting coordination, proposal reviews, competitor identification, vendor research, requesting public records from other universities, organizing, and serving as the point of contact for vendor engagements.
• Coordinate Request for Proposals (RFP) and Request for Quotes (RFQ) as needed for technology projects.
• Provide essential documentation and consistent communication as needed to support these processes.
• Provide timely communication and updates on projects, initiatives, and activities to IT leadership via their preferred means of communication (i.e. ticketing system, email, verbal etc..).
• Perform other related duties as assigned.

Skills

Excellent communication

Customer service

Analytical skills

Organizational skills

Education

Bachelor's degree

Associate's degree + IT experience

High school diploma + IT experience

Job description

Ball State University is seeking a Technology Advisor within Information Technology to join an exceptional team focused on desktop and mobile computing solutions. You will research, propose, and procure technology for campus initiatives and coordinate day-to-day vendor relationships.

The role emphasizes collaboration with IT leadership and campus partners, handling procurement activities, budgets, RFPs/RFQs, and ensuring security documentation such as ISO 27001 or SOC 2 reports.