IT Vendor & Contract Operations Manager

Texas State Technical College; Waco (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Texas State Technical College in Texas seeks an IT Vendor and Contract Manager to oversee vendor relationships, software licensing, procurement, and contract administration. You will track renewals, manage licensing, reconcile invoices, and ensure audit-ready documentation across IT and finance teams.

The role emphasizes cross-functional collaboration, attention to detail, and timely reporting to support cost control and compliance in a regulated procurement environment.

Qualifications

• Associate's degree in Business, Information Technology, Finance, Procurement, Public Administration, or a related field. Three years of experience in vendor management, procurement support, contract administration, financial operations, IT asset management, or a related operational support function.
• Experience supporting software renewals, vendor relationships, contract documentation, purchase requisitions, purchase orders, invoice reconciliation, and procurement activities.
• Experience maintaining operational records, tracking deadlines, reconciling financial information, and coordinating documentation across multiple stakeholders.
• Proficiency with Microsoft Excel, Google Sheets, ERP systems, procurement systems, or similar business applications.

Responsibilities

• Coordinate the operational administration of IT vendor relationships, maintain vendor records, software subscriptions, licensing documentation, contract files, renewal schedules, and procurement records.
• Prepare, monitor, and follow purchase requisitions, purchase orders, software renewals, technology acquisitions, and vendor documentation; support invoice approvals and vendor payments.
• Maintain inventories of software licenses, subscriptions, technology services, and other assets; monitor licensing quantities and cost allocations.
• Serve as the primary operational contact for vendor coordination, renewals, licensing, invoicing, and contract administration.
• Develop, maintain, and distribute reports, dashboards, inventories, and documentation related to vendor contracts, renewals, and procurement activity.
• Evaluate and implement process improvements to enhance efficiency and accuracy in vendor management.

Skills

Vendor coordination

Contract administration

Financial reconciliation

Documentation management

Cross-functional communication

Process improvement

Record keeping

Education

Associate degree

Three years of vendor management experience

Bachelor’s degree (preferred)

Tools

Microsoft Excel

Google Sheets

ERP systems

Procurement platforms

IT Service Management platforms

Job description

Texas State Technical College in Texas seeks an IT Vendor and Contract Manager to oversee vendor relationships, software licensing, procurement, and contract administration. You will track renewals, manage licensing, reconcile invoices, and ensure audit-ready documentation across IT and finance teams.

The role emphasizes cross-functional collaboration, attention to detail, and timely reporting to support cost control and compliance in a regulated procurement environment.