Campus Programs and Special Events Specialist

Stony Brook University; Stony Brook (NY); On-site; USD 52,000 - 73,000; Full time

Job summary

Stony Brook University is seeking a Campus Programs and Special Events Specialist to support campus-wide student programming across multiple campuses. This role emphasizes event planning, coordination, and collaboration with a broad range of campus partners to enhance student engagement and success.

The position requires a Bachelor's degree and experience with event logistics, alongside proficiency in Microsoft Office and Google Apps; evening/weekend availability is expected to support events

Qualifications

• Bachelor's degree (foreign equivalent acceptable).
• Two years of full-time experience with event management.
• Experience with event logistics.
• Experience with Microsoft Office Suite and/or Google Applications.
• Experience working with a diverse population.

Responsibilities

• Plan, coordinate, and implement campus-wide programs and special events.
• Support planning across the West, East, and Southampton campuses.
• Collaborate cross-divisional with Student Engagement and Activities teams.
• Work evenings and weekends to support campus programs and events.
• Assist with focus groups and gathering student feedback.

Skills

Event management

Coordination

Diversity engagement

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Applications

Job description

Who We Are

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue.

• Named one of the \"Most Promising Places to Work in Student Affairs\" by Diverse Magazine.


• Serving a highly diverse student body ( click here for more information).


• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.


• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):

• Bachelor's degree (foreign equivalent or higher).


• Two (2) years of full-time experience with small and large-scale event management.


• Experience with event logistics.


• Experience with Microsoft Office Suite and/or Google Applications.


• Experience working with a diverse population.

Preferred Qualifications:

• Master's degree (foreign equivalent or higher) in Higher Education or related field.


• Experience working in a higher education setting.


• Supervisory experience (supervision of students may be considered).


• Experience with risk management.


• Experience with purchasing.


• Experience with event management software or registration platforms.


• Experience with assessments to support event design and planning.

Brief Description of Duties:

The Campus Programs and Special Events Specialist is a newly created position within the Division of Student Affairs that supports campus-wide student programming and special events, with a focus on identified and priority student populations. Reporting to the Associate Director of Campus Programs and Special Events within the Office of Student Life, the Specialist assists with planning, coordinating, and implementing programs across the West, East, and Southampton campuses. The Specialist supports student engagement and retention efforts through cross-divisional collaboration, program coordination, and student-centered practices. The successful candidate will demonstrate strong organizational, administrative, and interpersonal skills; the ability to manage multiple priorities; and a commitment to collaboration, innovation, equity, and student success. This position requires the flexibility to work evenings and weekends to support campus programs and special events.

Special Events and Campus Programs

• Assist with the planning and execution of key annual events, initiatives, and traditions in Student Life, including but not limited to the Shirley Strum Kenny Arts Festival, Earthstock, Winterfest, and Homecoming.


• Support the Associate Director with the creation of new small, medium, and large-scale traditions and events hosted by the Office of Student Life.


• Support existing collaborations and assist with developing programs to create an educationally rich environment that serves as a platform for students' growth and learning. Collaborate with Student Engagement and Activities, Student Community Development and Diversity, Intercultural and Community Engagement to expand evening and weekend programming designed to increase student participation and enrich the student experience.


• Support the Associate Director in collaborating with student clubs and organizations, administrative, and academic departments to create unique experiences that draw upon the interests of students (e.g., Geek Week, Stony Brook Night Market, SB After Dark, ongoing Link Up/Friendmaking Events, etc.)


• Assist the Associate Director and partner with key Student Life colleagues with gathering student feedback through focus groups and identifying opportunities to enhance the student experience.


• Collaborate with the Orientation and Transitions Programs, Student Community Development, and the Student Engagement and Activities teams to support and execute New Seawolves Welcome Week events in the fall and spring to enhance the student experience.

Administration and Supervision

• Supervise undergraduate and graduate hourly student assistants, including recruitment, selection, hiring, training, evaluation, time reporting/tracking, and performance review.


• Assist with monitoring program budgets, tracking expenditures, and coordinating with vendors on contracts and purchasing, ensuring effective, efficient spending and identifying opportunities for partnerships and sponsors