Campus Operations & Purchasing Specialist

RCSA Middle-High School; Jacksonville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

RCSA Middle-High School is seeking a Business Operations Specialist to manage day‑to‑day business and operational functions across the organization. The role supports multiple campuses, handling purchasing, invoicing, ordering, vendor coordination, logistics, and related administrative follow‑through.

The position is central office–based, full‑time and exempt, with responsibilities spanning procurement, payments, record keeping, audits, and systemwide process implementation.

Qualifications

• Bachelor’s degree or equivalent experience in the field.
• Minimum of three (3) years of experience in business operations, office management, accounting support, purchasing, or a related role.
• Demonstrated experience with purchasing, billing, ordering, and vendor coordination.
• Strong organizational skills and ability to manage multiple priorities across a portfolio of responsibilities.
• Proficiency with standard office software (Word, Excel, e‑mail) and business systems.
• Must pass Level 2 background screening as required by Florida law.

Responsibilities

• Process and coordinate purchasing requests, supply orders, and service needs for assigned campuses.
• Prepare, submit, and track invoices, bills, reimbursements, and payment requests in accordance with established procedures and approval requirements.
• Order instructional, operational, and facility‑related materials following approved purchasing guidelines.
• Communicate with vendors regarding orders, billing inquiries, service scheduling, and required documentation.
• Coordinate operational and financial aspects of field trips, including payments, transportation coordination, and vendor paperwork.
• Track and maintain accurate records related to purchases, payments, reimbursements, and supporting documentation.
• Support inventory tracking, asset documentation, and distribution of materials and equipment for assigned campuses.
• Serve as a point of contact for campus administrators regarding operational requests and follow‑up items; provide guidance on processes and required documentation.
• Monitor operational tasks and deadlines and ensure the Business Manager is notified of approvals, corrective action, or additional support as needed.
• Assist with preparation and organization of documentation for audits, reviews, and compliance‑related requests as directed by the Business Office.
• Support implementation of systemwide operational procedures and standard practices across campuses in alignment with Business Office and Operations expectations.
• Maintain logs, trackers, and reports related to assigned responsibilities and provide status updates as requested.
• Exercise discretion and independent judgment while operating within established policies, internal controls, and approval requirements.
• Perform other duties as assigned by the Business Manager or Central Office administration.

Skills

Purchasing

Vendor coordination

Invoices processing

Organizational skills

Communication

Office software

Education

Bachelor’s degree or equivalent experience

Tools

Word

Excel

Email

Business systems

Job description

RCSA Middle-High School is seeking a Business Operations Specialist to manage day‑to‑day business and operational functions across the organization. The role supports multiple campuses, handling purchasing, invoicing, ordering, vendor coordination, logistics, and related administrative follow‑through.

The position is central office–based, full‑time and exempt, with responsibilities spanning procurement, payments, record keeping, audits, and systemwide process implementation.