Campus Operations Administrative Coordinator

AMDA; Los Angeles (CA); Hybrid; USD 34,000 - 37,000; Full time

Job summary

AMDA College of the Performing Arts in Hollywood, Los Angeles, seeks a Campus Operations Administrative Coordinator to manage parking logistics, ID issuance, event support, and facility operations. The role requires strong organizational skills, customer service, and the ability to handle multiple tasks in a busy educational setting.

Responsibilities include coordinating parking for students and staff, maintaining records, liaising with departments, and supporting campus events.

Qualifications

• Bachelor's degree preferred.
• 1–2 years of experience in administrative support, operations, logistics, facilities coordination, or related field.
• Excellent customer service and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Demonstrated problem-solving skills and initiative.
• Proficiency in Microsoft Office Suite, Outlook, and database management systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Handle logistics for AMDA-owned parking lots and vendor parking facilities.
• Manage parking assignments for students, faculty, and staff.
• Track parking registrations and maintain parking-related information on internal websites and systems.
• Send mass communications regarding parking policies, procedures, and updates.
• Respond to inquiries, concerns, and accommodation requests related to parking needs.
• Maintain parking logs, registration records, and issue parking permits.
• Conduct periodic parking lot audits and inspections.
• Liaise with campus departments and external vendors to coordinate special event parking and valet services.
• Coordinate event logistics, including facility use requests, parking arrangements, shuttle services, and security notifications.
• Issue new and replacement AMDA identification cards for students, faculty, staff, and alumni.
• Utilize the CCURE 9000 Security Management Software System to create profiles, manage access permissions, process ID requests, and maintain security-related records.
• Track employee onboarding requirements related to campus access and remove ID holds as appropriate.
• Coordinate with Alumni Services regarding alumni ID requests and issue replacement alumni identification cards.
• Maintain and audit classroom and studio equipment inventories and related tracking spreadsheets.
• Coordinate campus holiday, semester break, and building closure schedules with Security, Reception, Facilities, Student Affairs, Academic Affairs, and Production departments.
• Assist with special projects and operational initiatives within the Campus Operations Department.
• Provide administrative support to the Vice President of Campus Operations.

Skills

Customer service

Organizational skills

Communication skills

Time management

Problem solving

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Database systems

Job description

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts).

AMDA College of the Performing Arts is seeking a highly organized, detail-oriented Campus Operations Administrative Coordinator to support the day-to-day administrative functions of the Campus Operations Department. This position plays an important role in coordinating campus parking, identification systems, event logistics, facility operations, and campus-wide communications. The ideal candidate will have strong administrative skills, excellent customer service abilities, and the capacity to manage multiple priorities in a fast-paced educational environment.

Primary Responsibilities

• Handle logistics for AMDA-owned parking lots and vendor parking facilities.
• Manage parking assignments for students, faculty, and staff.
• Track parking registrations and maintain parking-related information on internal websites and systems.
• Send mass communications regarding parking policies, procedures, and updates.
• Respond to inquiries, concerns, and accommodation requests related to parking needs.
• Maintain parking logs, registration records, and issue parking permits.
• Conduct periodic parking lot audits and inspections.
• Liaise with campus departments and external vendors to coordinate special event parking and valet services.
• Coordinate event logistics, including facility use requests, parking arrangements, shuttle services, and security notifications.
• Issue new and replacement AMDA identification cards for students, faculty, staff, and alumni.
• Utilize the CCURE 9000 Security Management Software System to create profiles, manage access permissions, process ID requests, and maintain security-related records.
• Track employee onboarding requirements related to campus access and remove ID holds as appropriate.
• Coordinate with Alumni Services regarding alumni ID requests and issue replacement alumni identification cards.
• Maintain and audit classroom and studio equipment inventories and related tracking spreadsheets.
• Coordinate campus holiday, semester break, and building closure schedules with Security, Reception, Facilities, Student Affairs, Academic Affairs, and Production departments.
• Assist with special projects and operational initiatives within the Campus Operations Department.
• Provide administrative support to the Vice President of Campus Operations.

Qualifications

• Bachelor's degree preferred.
• Minimum of 1-2 years of experience in administrative support, operations, logistics, facilities coordination, or a related field.
• Excellent customer service and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Demonstrated problem-solving skills and ability to take initiative.
• Proficiency in Microsoft Office Suite, Outlook, and database management systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Position Information

• This position is subject to a background check and reference check upon a conditional offer of employment.
• Pay range: $25.00 - $27.00 per hour.
• Full-time, non-exempt position.
• Fully in-person position based on AMDA's Hollywood campus in Los Angeles, California.
• The regular schedule is Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time.
• Occasional evening and weekend work may be required to support special events, orientation activities, semester transitions, and campus operational needs.

Equal Opportunity Employer

AMDA is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, state, or local law.

We are committed to fostering a diverse and inclusive community and encourage applications from individuals of all backgrounds and experiences.