Event Facilitator (Part-Time Over-Hire)

American Musical and Dramatic Academy; Los Angeles (CA); Hybrid; USD 30,000 - 41,000; Part time

Job summary

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, seeks a part-time over-hire coordinator to manage live virtual and in-person auditions and events for our Los Angeles campus.

The role involves organizing logistics, hosting auditions, leading prep workshops, and handling communications with prospective students, with data entry and reporting responsibilities. Weekend availability and travel are required.

Qualifications

• Conservatory certificate or related degree required.
• Proficient with computers/tablets and camera/recording capabilities.
• Excellent written and verbal communication skills.
• Strong customer service and presentation abilities.
• Detail-oriented with strong organizational skills.
• Willingness to travel and work weekends.
• Experience with Microsoft Office Suite.

Responsibilities

• Organize logistics of live virtual and/or in-person auditions, tours or open house events for prospective students and an adjudicator.
• Host virtual or in-person auditions, providing audition guidelines and admissions overview.
• Lead weekly audition prep workshops in partnership with a faculty member.
• Conduct preparatory calls and emails for technology checks and participant readiness.
• Enter data for auditions/events/tasks and manage reporting.
• Facilitate admissions interviews via video conferencing.
• Prepare daily reports on audition outcomes for stakeholders.

Skills

Organizational skills

Customer service

Microsoft Office

Excellent communication

Presentation skills

Travel ability

Education

Professional Conservatory Certificate

Associate of Science

Tools

Microsoft Office Suite

Job description

Description

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts).

Description

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts).

We are currently accepting resumes for part-time over-hire positions to coordinate and facilitate live in person and virtual auditions and events for prospective students for our Los Angeles campus.

Primary Responsibilities

• Organize logistics of live virtual and/or in-person auditions, tours or open house events for prospective students and an adjudicator.
• Host virtual or in-person auditions acting as the admissions presence providing prospective students with audition guidelines, compressive admissions overview and next steps.
• Serve as weekly facilitator of weekly audition prep workshops in partnership with a faculty member.
• Conduct preparatory phone calls & email correspondence prior to the audition for technology checks and student’s preparedness.
• Complete data entry associated with all virtual auditions/events/tasks as assigned.
• Facilitate admissions interviews to prospective students via video conferencing.
• Complete daily reports on audition outcomes for all involved community members including AMDA’s senior team.

Qualifications

• Conservatory certificate, Associate of Science, or other degrees in a related field
• Computer/tablet with fully functioning camera/recording capabilities
• Excellent written and verbal communication skills
• Excellent customer service skills
• Excellent presentation skills
• Detail orientated and strong organization skills
• Requires the ability to travel
• Must be able to work weekends (Friday - Sunday); additional hours outside of this schedule may be required as well
• May be required to sit and/or stand for long periods of time
• Experience using Microsoft Office Suite

Position Information

• This position works 0 – 19 hours per week, based on department needs.
• The pay range for this position is as follows:
• Travel is paid at minimum wage
• In Person Event Work: $30/hour
• Office Hours / Virtual Event Work: $22/hour
• This position is subject to a background check upon a conditional offer of employment and a reference check.
• This is a hybrid position which requires traveling.

Diversity And Qualifications

AMDA is fully committed to diversity, inclusivity, and equity throughout the teaching and learning process. We encourage applications from individuals who have extensive experience working with students from diverse backgrounds.

Successful candidates will have a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of our students, including disabilities that may affect students' development and learning styles.

Members of traditionally underrepresented groups are encouraged to apply.

AMDA provides equal employment opportunities to all employees and applicants for employment in which no person is subjected to discrimination or harassment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other basis protected by federal, state, or local laws. This policy applies to all aspects of employment, including, but not limited to, recruiting, hiring, placement, supervision, promotion, working conditions, termination, layoff, demotion, transfer, compensation, and training.