Campus Late-Night Events Coordinator

University of Portland; Portland (OR); Hybrid; USD 22,000 - 28,000; Part time

Job summary

University of Portland is seeking Pilots After Dark Coordinators to create, plan, and host late-night entertainment on Fridays and Saturdays from 9pm to 11pm in the Pilot House. You will work as a team with student organizations, clubs, and external vendors to engage the UP community.

Responsibilities include weekly planning meetings, coordinating with campus partners, managing performers and logistics, assisting promotion, and hands-on event execution on 8pm-11:30pm nights.

Qualifications

• Effective, timely, and professional communication with students, faculty/staff, and vendors.
• Attention to detail and ability to work within assigned budgets.
• Familiarity with Canva or basic graphic design is a plus.
• Public speaking or interest in developing it for events.
• Prior experience in event planning or strong interest in it.

Responsibilities

• Meet with Pilots After Dark team weekly to plan events.
• Collaborate in brainstorming with other coordinators.
• Coordinate with campus partners for events.
• Coordinate with performers, vendors, and agents for live entertainment.
• Work 8pm-11:30pm on Friday and Saturday; at least one night per weekend.
• Assist in promotion and marketing for events.
• Create trivia, name-that-tune, prize shopping, and event hosting tasks.
• Other duties as assigned.

Skills

Communication skills

Budget awareness

Graphic design (Canva)

Public speaking

Event planning

Troubleshooting

Tools

Canva

Job description

University of Portland is seeking Pilots After Dark Coordinators to create, plan, and host late-night entertainment on Fridays and Saturdays from 9pm to 11pm in the Pilot House. You will work as a team with student organizations, clubs, and external vendors to engage the UP community.

Responsibilities include weekly planning meetings, coordinating with campus partners, managing performers and logistics, assisting promotion, and hands-on event execution on 8pm-11:30pm nights.