Campus Events & Reservations Coordinator

Louisiana State University; Alexandria (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Flexible spending accounts

Retirement options

Various leave options

Paid holidays

Wellness benefits

Tuition exemption for qualified posi­t

Training and development opportunities

Employee discounts

Job summary

Louisiana State University of Alexandria is seeking an Auxiliary Services Coordinator to manage campus reservations and event logistics, while serving as backup support for OaKard, parking, ticketing, and copy services.

In this role you will coordinate room reservations for internal and external users, liaise with Dining Services, Facility Services, University Police, and Accounting Services, arrange catering and AV needs, and maintain the campus events calendar.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred.
• Ability to respond professionally to inquiries and complaints from campus and community stakeholders.
• Strong customer service, interpersonal, organizational, and written and verbal communication skills.
• Proficiency in Microsoft Office.

Responsibilities

• Manage campus reservations using 25Live by reviewing, approving, and responding promptly.
• Coordinate room reservations for internal and external users per university policies.
• Liaise between event requesters and campus departments to ensure smooth operations.
• Coordinate catering, room setups, AV needs, and other event logistics.
• Communicate event requirements and provide guidance throughout planning.
• Maintain the campus-wide events calendar and update as needed.
• Review event contracts and facility use agreements.
• Coordinate billing for external events with Accounting Services.

Skills

Customer service

Interpersonal skills

Organizational skills

Written and verbal communication

Microsoft Office

Reservation coordination

Education

Bachelor's degree in Business Administration, Communications, Hospitality, or related field

Tools

25Live reservation system

Job description

Louisiana State University of Alexandria is seeking an Auxiliary Services Coordinator to manage campus reservations and event logistics, while serving as backup support for OaKard, parking, ticketing, and copy services.

In this role you will coordinate room reservations for internal and external users, liaise with Dining Services, Facility Services, University Police, and Accounting Services, arrange catering and AV needs, and maintain the campus events calendar.