Event Management Coordinator

University of Louisiana at Lafayette; Arbolada Addition (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Louisiana at Lafayette is seeking an Event Management Coordinator to oversee athletics events and manage operations. Responsibilities include hiring student workers, coordinating event logistics, and ensuring compliance with NCAA regulations.

Ideal candidates will possess strong communication and organizational skills, along with a bachelor's degree and relevant experience in event management. The position may require extended hours, including evenings and weekends. This is an opportunity to contribute to the success of the university's athletic programs.

Qualifications

• One year experience working in collegiate event management or comparable experience.
• Ability to work extended hours, evenings, weekends, and holidays as needed.

Responsibilities

• Manage assigned home events and special events sponsored by Athletics.
• Hire, train, and supervise student workers and graduate assistants.
• Coordinate all aspects of designing, ordering, and delivering event credentials.
• Serve as liaison for contracted event services.

Skills

Communication skills

Organizational skills

Supervisory skills

Customer service

Education

Bachelor’s degree from a regionally accredited institution

Job description

Position Title

Event Management Coordinator

Department

8911|General Athletics

Responsibilities

The University of Louisiana at Lafayette Athletics Department is seeking a qualified Event Management Coordinator. This position will report directly to the Associate AD of Athletics Events & Operations. This position is responsible for managing assigned home events and special events sponsored by Athletics and assisting in executing successful game-day initiatives.

• Serve as the designated event administrator for all assigned University Athletics home events or assist the Associate AD of Athletics Events & Operations in securing another Athletics staff member to fill that role when there are conflicting events.
• Oversee the staging and management of all home athletics events.
• Hire, train, and supervise the student workers/graduate assistants who assist with home event management in such areas as tickets, concessions, promotions, and game/meet operations.
• Collaborate with Marketing and Advancement in executing promotions and sponsorships.
• Provides guidance and leadership to all staff to execute successful home games/meets and special events (such as conference and NCAA postseason contests).
• Be responsible for the implementation of University, Sun Belt Conference, and NCAA rules and regulations pertaining to game management activities.
• Serve as liaison for contracted event services, including but not limited to the Cajundome, University Police, and University Transportation Services.
• Work collaboratively with coaches and staff to schedule events.
• Coordinate all aspects of designing, ordering, and delivering event credentials.
• Coordinate with game-day officials to ensure their needs are met.
• Assist the Director of Facilities and Event Management with duties as needed.
• Disseminate necessary information to visiting teams concerning trip procedures (i.e., Guide for Visiting Teams, maps of campus).
• Support the educational mission of the University and the professional obligation to enhance intercollegiate athletics by providing opportunities to educate students interested in this field.
• Serve as designated LaCarte purchasing agent for event and facility management.
• Oversee the execution of University Athletics Contest Agreements.
• Provide broad based and specific experience to students through internship opportunities and student worker positions.
• Be committed to the compliance process and assist with rules-education.
• Serve as an ambassador of the University and its Athletics Department to all public entities.
• Other duties as may be assigned.

Qualifications

Required Qualifications

• Bachelor’s degree from a regionally accredited institution.
• One (1) year experience working in collegiate event management or comparable experience.

Skills, Abilities, Etc.

• Exhibit excellent written and verbal communication, organizational, public relations, interpersonal, customer service, and supervisory skills when working with student-athletes, faculty, staff, coaches, and administration.
• Ability to multi-task and work cooperatively with others; commitment to working with multi-cultural populations.
• Have strong work ethic and be a person of high integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and Institutional rules as they apply to the University of Louisiana at Lafayette Athletics program.
• Ability to work extended daily hours, evenings, weekends, and holidays as needed.

Job Ad# (req4240)