Campus Events Orchestrator

UWMSN University of Wisconsin Madison; United States; On-site; USD 27,000 - 38,000; Full time

Job summary

Wisconsin Union Event Coordinators connect with diverse client groups to plan and execute campus events. You will handle space, vendors, food and beverage, AV needs, and room layouts, ensuring smooth execution and excellent service.

The role requires at least one year of event coordination experience, strong organization, and a customer-focused approach, with on-site work Monday–Friday 8:30 am–4:30 pm and occasional nights or weekends for events.

Qualifications

• A minimum of one year of professional experience in event coordination and/or event planning.
• Please describe the average number and size of events.
• Experience working directly with customers and providing customer service in-person, via telephone, and/or email.

Responsibilities

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Monitors and processes event related transactions and event data and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

Skills

Event coordination

Customer service

Multitasking

Tools

EMS

Mazevo

25Live

Job description

Wisconsin Union Event Coordinators connect with diverse client groups to plan and execute campus events. You will handle space, vendors, food and beverage, AV needs, and room layouts, ensuring smooth execution and excellent service.

The role requires at least one year of event coordination experience, strong organization, and a customer-focused approach, with on-site work Monday–Friday 8:30 am–4:30 pm and occasional nights or weekends for events.