Campus Events Lead: Community & Logistics

Universities of Wisconsin; Madison (WI); On-site; USD 30,000 - 36,000; Full time

Job summary

The University of Wisconsin–Madison is seeking an Event Coordinator with Wisconsin Union to support campus life by coordinating events, handling logistics, food and beverage selections, AV services, room layouts, and equipment needs. You will consult with diverse client groups to determine event details and ensure seamless execution with internal teams across campus.

Based at 100% on-site in Madison, WI, with a Monday–Friday schedule (8:30 am–4:30 pm) and occasional evenings or weekends for

Qualifications

• Minimum of one year of professional experience in event coordination and/or event planning.
• Experience working directly with customers in-person, via telephone, and/or email.

Responsibilities

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Monitors and processes event related transactions and event data and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

Skills

Event coordination

Customer service

Tools

EMS

Mazevo

25Live

Job description

The University of Wisconsin–Madison is seeking an Event Coordinator with Wisconsin Union to support campus life by coordinating events, handling logistics, food and beverage selections, AV services, room layouts, and equipment needs. You will consult with diverse client groups to determine event details and ensure seamless execution with internal teams across campus.

Based at 100% on-site in Madison, WI, with a Monday–Friday schedule (8:30 am–4:30 pm) and occasional evenings or weekends for