Campus Event Manager & Budget Lead

UWMIL University of Wisconsin Milwaukee; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

University of Wisconsin–Milwaukee is seeking an Event Manager to lead the planning, execution, and evaluation of College of Business events. This role oversees budgets, schedules, and vendor coordination within the Office of Communications, Marketing and Administrative Affairs, engaging with students, alumni, donors, and industry partners.

You will manage calendars, run debriefs, develop event templates in Asana, and produce post-event surveys with insights for stakeholders.

Responsibilities

• Monitors the budget and approves expenditures.
• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy.
• Establishes and sustains relationships with internal and external stakeholders.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Identifies, proposes, and implements new or revised unit operational policies and procedures.
• Within the Office of Communications, Marketing and Administrative Affairs, the Event Manager is the lead person responsible for planning, organizing, managing, executing and evaluating the College of Business' events.
• Audiences for these activities include prospective, admitted, and current students, alumni, donors, members of industry, government, community, and faculty and staff.
• In the Event Manager role, this person will Maintain an event calendar and detailed planning system.
• Organize and lead primary program planning and debrief meetings.
• Create event plans and templates for all events, using Asana project management software.
• Create and distribute post-event surveys, analyze and share survey findings with all stakeholders.
• Oversee and execute all event details, including but not limited to room/venue reservations, set-up tear down on site, participant and volunteer coordination, catering, parking, ordering of audio/visual, prepare speaker contracts, secure photographer/videographer, communicate to stakeholders about web updates and complete the initial round of Emma email updates.
• Coordinate with the Marketing Manager to ensure events are properly marketed to targeted audiences.
• Function as the point person for the collection of RSVPs and update event stakeholders weekly.
• Execute communications to event personnel including confirmations, reminders, and any follow up as needed.
• Manage and reconcile budget allocations and expenditures; recommend allocations based on expenditure history and anticipated needs; prepare summary reports and provide recommendations

Job description

University of Wisconsin–Milwaukee is seeking an Event Manager to lead the planning, execution, and evaluation of College of Business events. This role oversees budgets, schedules, and vendor coordination within the Office of Communications, Marketing and Administrative Affairs, engaging with students, alumni, donors, and industry partners.

You will manage calendars, run debriefs, develop event templates in Asana, and produce post-event surveys with insights for stakeholders.