Event Manager

UWMIL University of Wisconsin Milwaukee; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

University of Wisconsin–Milwaukee is seeking an Event Manager to lead the planning, execution, and evaluation of College of Business events. This role oversees budgets, schedules, and vendor coordination within the Office of Communications, Marketing and Administrative Affairs, engaging with students, alumni, donors, and industry partners.

You will manage calendars, run debriefs, develop event templates in Asana, and produce post-event surveys with insights for stakeholders.

Responsibilities

• Monitors the budget and approves expenditures.
• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy.
• Establishes and sustains relationships with internal and external stakeholders.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Identifies, proposes, and implements new or revised unit operational policies and procedures.
• Within the Office of Communications, Marketing and Administrative Affairs, the Event Manager is the lead person responsible for planning, organizing, managing, executing and evaluating the College of Business' events.
• Audiences for these activities include prospective, admitted, and current students, alumni, donors, members of industry, government, community, and faculty and staff.
• In the Event Manager role, this person will Maintain an event calendar and detailed planning system.
• Organize and lead primary program planning and debrief meetings.
• Create event plans and templates for all events, using Asana project management software.
• Create and distribute post-event surveys, analyze and share survey findings with all stakeholders.
• Oversee and execute all event details, including but not limited to room/venue reservations, set-up tear down on site, participant and volunteer coordination, catering, parking, ordering of audio/visual, prepare speaker contracts, secure photographer/videographer, communicate to stakeholders about web updates and complete the initial round of Emma email updates.
• Coordinate with the Marketing Manager to ensure events are properly marketed to targeted audiences.
• Function as the point person for the collection of RSVPs and update event stakeholders weekly.
• Execute communications to event personnel including confirmations, reminders, and any follow up as needed.
• Manage and reconcile budget allocations and expenditures; recommend allocations based on expenditure history and anticipated needs; prepare summary reports and provide recommendations

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Event Manager

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Event Manager

The University of Wisconsin-Milwaukee is the flagship urban campus of the University of Wisconsin System and committed to academic excellence with enrollment of approximately 25,000 students. One of the nation's top research universities (R-1 status), the Lubar College is a metropolitan business school of national distinction, accredited by the AACSB, and offers BBA, MBA, Executive MBA, MS, and Ph.D. degree programs. Additionally, our MBA and undergraduate programs are ranked regionally and nationally for excellence and the Lubar College hosts one of only five SAP University Competence Centers worldwide. With doctorates from some of the country's leading universities, full-time faculty bring an impressive range of expertise and are recognized for outstanding achievement in their fields with broad experience in business organizations and governmental bodies. Opportunities for research are abundant in this vibrant metropolitan area with both a strong presence of manufacturing and service operations. Located in southeastern Wisconsin's commercial and industrial hub, Milwaukee is the third-ranked manufacturing center in the United States and home to 1300+ manufacturing firms and 400+ engineering firms with annual receipts of 24 billion dollars. Milwaukee is a vibrant and diverse area on the shores of Lake Michigan with easy access to beaches, a thriving cultural scene, championship sporting events, an expansive urban parks system, and hundreds of miles of bike lanes and paths. It is in the seventh most affordable metropolitan market in the country and offers a vibrant quality of life in a globally competitive region. Further information is available at our website: https://uwm.edu/business/

Key Job Responsibilities

• Monitors the budget and approves expenditures
• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
• Establishes and sustains relationships with internal and external stakeholders
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Identifies, proposes, and implements new or revised unit operational policies and procedures

Duties and Key Job Responsibilities

Within the Office of Communications, Marketing and Administrative Affairs, the Event Manager is the lead person responsible for planning, organizing, managing, executing and evaluating the College of Business' events.

Audiences for these activities include prospective, admitted, and current students, alumni, donors, members of industry, government, community, and faculty and staff.

In the Event Manager role, this person will:

• Maintain an event calendar and detailed planning system.
• Organize and lead primary program planning and debrief meetings.
• Create event plans and templates for all events, using Asana project management software.
• Create and distribute post-event surveys, analyze and share survey findings with all stakeholders.
• Oversee and execute all event details, including but not limited to room/venue reservations, set-up tear down on site, participant and volunteer coordination, catering, parking, ordering of audio/visual, prepare speaker contracts, secure photographer/videographer, communicate to stakeholders about web updates and complete the initial round of Emma email updates.
• Coordinate with the Marketing Manager to ensure events are properly marketed to targeted audiences.
• Function as the point person for the collection of RSVPs and update event stakeholders weekly.
• Execute communications to event personnel including confirmations, reminders, and any follow up as needed.
• Manage and reconcile budget allocations and expenditures; recommend allocations based on expenditure history and anticipated needs; prepare summary reports and provide recommendations