Events Coordinator: Grants, Budgets & Logistics

utaustin; Utah; On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin is seeking an Events Coordinator in Special Education at UT Main Campus. You will plan, organize, and coordinate events from initial preparation through completion, managing logistics, vendors, budgets, and attendee communications to ensure a smooth, positive experience for all involved.

The role requires strong organizational and time-management abilities, experience with event registration and budgeting, and excellent written and verbal communication.

Qualifications

• At least 1 year of Administrative Assistant level experience or 5 years of clerical work.
• Experience managing event logistics, including venues, vendors, and budgets.
• Experience with budgets, purchase orders, invoices, and event-related expenses.
• Strong organizational and time-management skills.
• Experience with event registration, communications, and attendee support.
• Proficiency with Microsoft Office and scheduling systems.

Responsibilities

• Coordinate contracts and purchase orders with hotels and consultants.
• Handle materials, travel arrangements, reimbursements, and payments.
• Provide transactional support for grant managers across research grants.
• Perform other duties as assigned.

Skills

Organizational skills

Time-management

Written and verbal communication

Customer service

Problem solving

Education

Bachelor's Degree

High School Diploma + 5 years clerical

Tools

MS Office

Job description

The University of Texas at Austin is seeking an Events Coordinator in Special Education at UT Main Campus. You will plan, organize, and coordinate events from initial preparation through completion, managing logistics, vendors, budgets, and attendee communications to ensure a smooth, positive experience for all involved.

The role requires strong organizational and time-management abilities, experience with event registration and budgeting, and excellent written and verbal communication.